Allena Ray
Alexandria
Summary
Results-oriented Human Resources professional with extensive experience managing teams to enhance compliance and workforce programs. Expertise in recruitment, retention, mediation, and staff development. Develops and implements HR strategies aligned with business objectives.
Overview
6
6
years of professional experience
2
2
years of post-secondary education
Work History
People and Culture Coordinator
American Forest Foundation
Washington
03.2024 - Current
- Coordinated cultural initiatives to enhance employee engagement and community involvement.
- Facilitated workshops promoting diversity and inclusion within the organization.
- Coordinated training and development programs to enhance employee skills and support career growth.
- Assisted in developing and implementing training programs for staff development.
- Developed training materials to support staff in understanding organizational values.
- Implemented performance management systems, including performance appraisals and goal setting, to boost productivity.
- Managed employee onboarding processes and completed new hire paperwork.
- Supported recruitment efforts by screening resumes and scheduling interviews.
- Managed recruitment processes, including job postings, candidate screening, and interviews, ensuring timely and efficient hiring.
- Collaborated with management to refine HR policies and procedures for efficiency.
- Advised management on legal compliance related to employee relations matters such as FMLA, ADA, EEO.
- Provided essential support to address individual HR needs of employees.
- Coordinated benefits administration activities such as enrollments, changes, terminations and transfers.
- Aided employees with benefits enrollment process.
- Maintained personnel records and ensured compliance with labor regulations.
- Established and generated various reports to verify HR compliance.
- Developed and documented HR procedures to refine processes and drive compliance with policies.
- Managed applicant tracking system to ensure accurate records of applicants and employees are maintained.
- Performed audits of payroll records to ensure accuracy of employee information.
- Conduct regular audits of payroll data to ensure accuracy and integrity.
- Provided assistance to employees regarding payroll matters such as taxes, deductions, vacation and sick time accrual.
- Audited and reconciled all related accounts in preparation for month end close.
- Analyzed employment-related data and prepared reports.
- Monitored changes in labor regulations to ensure compliance with applicable laws.
- Coordinated with external vendors for the provision of employee services, such as training and benefits administration.
- Monitored changes in labor regulations to ensure compliance with applicable laws.
Human Resources Assistant
The Addison Group
Washington
02.2023 - 02.2024
- Maintained and updated confidential personnel records in the system through BambooHR.
- Collaboration meetings on a monthly basis to discuss employee feedback, new changes and innovative ideas to implement function and strategy for the department.
- Facilitated implementation of new processes, improving team efficiencies.
- Approved onboarding tasks including personal information, direct deposit, tax forms, company policies and benefits.
- Reviewed and approved identification and work authorization for I-9 process.
- Scheduled and conducted orientations between departments for new hires.
- Drafted offer letters, salary adjustments and promotion letters.
- Created a new hire orientation PowerPoint.
- Submitted online investigation requests for background checks.
- Updated job postings through company website and other various job boards.
- Supported benefits enrollment for health insurance, life insurance, and 401k, while contributing to implementation of new PTO policies.
- Emphasized performance management by implementing training systems and supporting career development initiatives.
- Developed workflow operations to optimize time management and quality of onboarding tasks, recruitment techniques, and learning and development.
- Participated in the implementation process from BambooHR to Rippling.
- Provided administrative support for HR functions at Vera in Washington, DC.
Human Resources Specialist – Short Term Contract
Ranstand Staffing
Washington
09.2022 - 01.2023
- Approved onboarding tasks including personal information, direct deposit, tax forms, company policies and benefits.
- Monitored onboarding task status using Workday reports to ensure timely completion of new hire processes.
- Maintained and updated confidential employee information in Workday.
- Completed documents including I-9, W4 and other tax forms.
- Developed Excel spreadsheets to streamline collection of new hire and current employee personal information and work progress.
- Cultivated professional relationships with key stakeholders to facilitate effective communication of HR information.
- The Carlyle Group - Washington, DC
Human Resources Coordinator
The Chefs' Warehouse
Hanover
10.2021 - 06.2022
- Created confidential documents, employee files and performed mass hiring for acquisition.
- Maintained and updated confidential personnel records in Dayforce system to ensure compliance and data accuracy.
- Focused on human relations within the workforce and enforced Anti Harassment training.
- Submitted online investigation requests for criminal backgrounds, credit reports and bond protection.
- Maintained benefits including enrollment of health and life insurance, 401k and work injuries.
- Developed a strong candidate pull through internet job boards, referrals, scouting, and cold calling.
- Recruited by phone screening and in person interviewing for various positions.
- Created offer letters and compensation changes.
- Collaborated with hiring managers and department leaders to strategize recruitment efforts, aligning talent acquisition with organizational goals.
- Approved termination requests, LOA requests, FMLA requests and rehires.
- Traveled to other work locations to assist Human Resources managers with daily performances.
- Assisted employees and new hires with completing onboarding.
- Conducted weekly meetings to plan and implement new recruiting ideas, open/closed job requisitions, analyze results, identify problem solving areas within the company.
- Supported team work and diversity culture in the work environment by implementing holiday and appreciation parties, more in person check ins with employees and anti harassment trainings.
- Completed proper employment verification forms and documentation for current employees.
- Hanover, MD
Human Resources Coordinator – Short Term Contract
Andrews Federal Credit Union
Suitland
06.2021 - 10.2021
- Maintained and updated confidential personnel records in the systems including Performance Pro, Paycom, and eventually switching to ADP.
- Participated in the implementation of ADP and building the system based on our departments strategy.
- Submitted online investigation requests for criminal backgrounds, credit reports and bond protection.
- Enhanced candidate sourcing through internet job boards, referrals, scouting, and cold calling.
- Tracked status of candidates in the recruitment process and made employment offers.
- Recruited by conducting phone screens after resume review.
- Engaged with hiring managers and department leaders to strategize assistance in the recruitment process.
- Assisted with new hire enrollment for health benefits.
- Administered employment assessments for appropriate job positions.
- Facilitated weekly meetings to brainstorm and implement recruiting strategies, assess job requisitions, and identify areas for improvement.
- Communicated with the training team to effectively provide appropriate course materials.
- Coordinated work performance using personnel systems such as performance pro.
- Negotiated salary offers between hiring management and candidates to ensure equitable compensation during interviews.
- Aerotek Inc. - Suitland, MD
Field Support Specialist – Short term Contract
Maxim Healthcare Services/Staffing Company
Columbia
01.2021 - 05.2021
- Communicated with clients and contractors to obtain approved timecards and expense documents.
- Managed time adjustment process including documentation completion, time error correction, and communication with impacted stakeholders.
- Managed and tracked personal time off, absence, and manage related system updates and documentation.
- Collected expense forms and record expense information into payroll systems.
- Executed adjustments to expense reports in payroll system to ensure accurate processing.
- Confirmed compliance requirements are met to process payment.
- Requested missing required information in order to process payroll.
- Provided customer service to ensure quality employment experience.
- Recorded over 400 timecards on a weekly basis in a record time in the payroll system.
- Monitored time including regular, overtime, and other hours.
- Ran reports to identify missing timecard information.
- Team built with contractors to correct timecards and find efficient tactics to improve timecard process.
- Tracked contractor expense reports and ensured accurate matching with receipts.
- Supported issue resolutions with clients and their timecards.
- Validated time and attendance against timesheet data and invoices.
- Audited New Starts Report on a weekly basis.
- Managed timecard and billing audit and collection in PeopleSoft and Time Central.
- Validated payment against expense forms, receipt back ups, and client and regulatory requirements.
- Aerotek Inc. - Columbia, MD
Receptionist/Administrative Assistant – Short Term Contract
District Photo
Beltsville
09.2020 - 01.2021
- Conducted walk-in interviews to recruit candidates for various positions.
- Maintained application tracking system to keep track of rapid hiring process.
- Screened and selected options for candidates for skilled work and seasonal jobs.
- Organized work schedule calendar to optimize time management for Human Resources Coordinator and Director.
- Achieved performance and metric goals consistently.
- Created and managed spreadsheet documentation using Excel.
- Supported payroll processing by gathering and verifying employee data.
- Helped facilitate open enrollment for health benefits by providing information to employees.
- Supported the termination process by preparing necessary documentation and conducting exit interviews.
- Created hiring and termination packets for Human Resources department.
- Aerotek Inc - Beltsville, MD
Education
Bachelor of Science - English
Old Dominion University
Norfolk, VA 08.2014 - 03.2016
North Point High School
Waldorf, MDSkills
- Talent acquisition
- Onboarding/offboarding
- Training development
- Benefits administration
- Regulatory compliance
- Human resources management
- Employee relations
- Employee feedback processes
- Team collaboration
- Cultural awareness
- Conflict resolution
Personal Information
Willing To Relocate: Anywhere
Timeline
People and Culture Coordinator
American Forest Foundation
03.2024 - Current
Human Resources Assistant
The Addison Group
02.2023 - 02.2024
Human Resources Specialist – Short Term Contract
Ranstand Staffing
09.2022 - 01.2023
Human Resources Coordinator
The Chefs' Warehouse
10.2021 - 06.2022
Human Resources Coordinator – Short Term Contract
Andrews Federal Credit Union
06.2021 - 10.2021
Field Support Specialist – Short term Contract
Maxim Healthcare Services/Staffing Company
01.2021 - 05.2021
Receptionist/Administrative Assistant – Short Term Contract
District Photo
09.2020 - 01.2021
Bachelor of Science - English
Old Dominion University
08.2014 - 03.2016
North Point High School