ALLY VUONG

Work History

Eagle Harbor LLC (contracted to Federal Government DEA)

08.2021 - 10.2024

Organizing and processing the financial transactions related to accounts payable, including review and process invoices from multiple vendors such as T-Mobile, AT&T, Verizon Wireless, etc
Verifying financial data and reconcile invoices statements against purchase orders and maintaining accurate record ensuring compliance with company policies
Organize and prepare payments for approval in a timely and efficient manner
Maintain and update vendor records, including contact information and payment terms
Responsible for keeping accurate archive of all vendors' correspondence to justify any potential audit about changes or additional information need to be added to ensure compliances with financial regulations
Collaborate with program managers and accounting teams to monitor, track payments, resolve invoices discrepancies and billing issues due to unique billing requirements, project adjustments or system issues
Support internal audits and provide necessary documentation as required
Reviewing contractor's timesheets and make adjustment if necessary for payroll ready to process

Compass Strategy Solutions (contracted to Federal Government DEA)

10.2018 - 08.2021

Work with Specialized Government Client databases for review and process large volume of monthly invoices for timely payment by promptly and accurately entering invoices into Infor Payables system
Contacting field agents and vendors to verify travel hours and billing issues to prepare weekly reports
Perform account reconciliations regularly, identifying and resolving any discrepancies
Assist in month-end closing procedures and generate financial reports
Maintain accurate and up-to-date vendor files and account standings
Prepare financial reports to program manager.

Booz Allen Hamilton

12.2016 - 10.2018

Implement project set up operations in Deltek Costpoint and Integrify workflow to set up of new contracts and maintain existing project builds
Ensure financial details are built into Costpoint for invoice collection and revenue accrual over project lifetime
Utilize financial reports to ensure compliance with deliverable deadlines for federal government contract types such as CPFF, Time & Material (T&M), and Firm Fixed Price (FFP) with CLIN /ACRN structure
Assist with project set-up and cost tracking in the system
Gather information to calculate bills and receivables
Collaborate with project manager to ensure funding and financials are in line with customer requirements
Respond to data calls and inquiries from program management office
Prepare financial reporting for management
Sending reports to program manager if there is any financial adjustments need to be made in accordance with program changes
Support all aspects of monthly billing and invoicing, generates and sends invoices to clients
Respond and resolve billing-related discrepancies and questions
Provides contract administration support, analyzes vendor invoices for accuracy and validate for compliance with contract terms and conditions
Review and update billing code and account information audit the accuracy of contractual documentations and monitors the operation of the financial systems
Utilize Excel, Deltek Costpoint, SharePoint, Oracel, Peoplesoft ERP's, and data management tools for tracking and managing financial budget.

Virginia Department of Motor Vehicles

07.2008 - 12.2016

Receptionist: greet customers, review their documents and use system function to perform data lookup and validation
Answer calls from customers, provide customer service, maintain and order office supplies, and assist with general administrative duties
Auditing and Filing all applications weekly, maintain files, responsible for the electronic and hard copy filing systems, perform data entry and scan documents
Ensure the highest level of customer care but also follow the state guidelines, safety, and security procedures to process applications for driver, dealer, motor carrier, vehicle registration and titling, tax collection, IDs, and other DMV related services
Analyze records, files, and other documents to reach logical and legal conclusions
Uses the automated system to accurately calculate, collect, and reconcile fees and taxes
Training and evaluating the work of other members.