Ami Esquivel
Virginia Beach
Summary
Proactive and goal-oriented professional with excellent time management and problem-solving skills. Known for reliability and adaptability, with swift capacity to learn and apply new skills. Committed to leveraging these qualities to drive team success and contribute to organizational growth.
Overview
25
25
years of professional experience
Work History
Office Manager
University of New England College of Osteopathic Medicine
02.2020 - 02.2026
- Managed $1 million+ budget for departmental expenditures, reconciling and researching inaccuracies, while optimizing resource allocation
- Maintained strict adherence to FERPA and HIPAA regulations when managing confidential medical student, personnel, and institutional records
- Prepared timely licensure data performance reports, seeking trends, that informed curricular evaluation and student success initiatives
- Provided high‑level administrative support to the Associate Dean, including complex calendar management, data reporting and travel coordination
- Served as a liaison between upper management, faculty, staff and medical students, facilitating open channels of communication to address concerns or issues promptly
- Procured office supplies and medical inventory for clinical skills classes for 375 + students, ensuring timely availability and cost-effectiveness
- Fostered a positive work environment through employee engagement, department events and inter-department collaboration
Staff Assistant
University of New England College of Osteopathic Medicine
05.2010 - 02.2020
- Reconciled multiple department and grant budgets, administered monthly A/P & A/R for medical director services and managed various departmental reports
- Assisted in all operations within the Division of Geriatrics including updating the website, reporting salaried leave and coordinating CME travel for 15 medical providers and faculty
- Coordinated guest lectures, track student attendance and assignments
- Supported faculty in various student learning experiences, and classroom activities
- Performed all staff functions for the Maine Geriatrics Conference, including registration, budgeting and evaluation
Accounts Payable Coordinator
Wood Structures, Inc.
01.2001 - 01.2006
- Processed all company expense invoices
- Completed weekly check runs
- Assisted in all month end close activities, including writing and posting entries to the general ledger
- Reconciled general ledger accounts
- Provided sales staff with order and return processing
Education
Master of Science - Public Health
University of New England
Portland, MEBachelor’s Degree - Business Administration
University of Southern Maine
Skills
- Office management
- Organizational skills
- Scheduling and calendar management
- Administrative support
- Payroll and budgeting administration
- Account reconciliation
- Teamwork and collaboration
- Attention to detail
- Time management
Timeline
Office Manager
University of New England College of Osteopathic Medicine
02.2020 - 02.2026
Staff Assistant
University of New England College of Osteopathic Medicine
05.2010 - 02.2020
Accounts Payable Coordinator
Wood Structures, Inc.
01.2001 - 01.2006
Master of Science - Public Health
University of New England
Bachelor’s Degree - Business Administration
University of Southern Maine
AWARDS
University of New England College of Osteopathic Medicine Dean’s Research Forum – 1st place Student Original Research, Robilliard, R., Gugliucci, M. & Esquivel, A. Functional Fitness & Falls Prevention: Balancing Act in a Group Setting (Poster), Biddeford, ME, January 2016
OTHER EXPERIENCE
- Legal Assistant, Law Office of Bob Powers, Kennebunk, ME 2009-2010
- Legal Assistant, Law Office of Sharon Ward, Kennebunk, ME 2009-2010
- Enumerator, Census Bureau, Kennebunk, ME 2009 & 2010
- Service Coordinator, Aging Excellence, Kennebunk, ME 2007-2009
- Accounts Receivables Coordinator, Synergent, Westbrook, ME 2000-2001
- Accounting Assistant, BFGoodrich, Lawrence, MA 1998-2000