Artemys Coleman
McLean
Summary
ACTIVE TS/SCI Clearance. Experienced government contracts and procurement administrator with expertise in compliance management, market research, and strategic planning. Skilled in negotiating subcontracts and terms and conditions, and executing and administering contracts. Possesses strong attention to detail and decision-making abilities, with proficiency in Deltek and Federal Acquisition Regulation (FAR).
Overview
21
21
years of professional experience
1
1
Certification
Work History
Government Senior Contract & Procurement Administrator
Qualx
03.2023 - Current
- Federal Acquisition Regulation (FAR Understands regulatory compliance
- Assess capture strategy and develop requests for proposal packages including subcontracts
- Participate in proposal development team planning color team reviews
- Perform all tasks associated with acquiring Teammate and Subcontractor proposals including negotiating
- Non-Disclosure Agreements (NDAs), establish thorough understanding of scope requirements and regulations
- Qualify subcontractors/suppliers, develop subcontracts incorporating applicable terms and conditions, prepare
- Comprehensive RFP packages, analyze proposals, perform price/cost analysis, and negotiate exceptions
- Prepare documentation in accordance with established procedures in support of the company's approved
- Compliance with Qualx regulations, policies, and procedures
- Analyzes audit findings and recommends next steps for improved agency procurement performance
- Negotiating, developing, processing, evaluating, and monitoring contracts
- Perform procurement and supplier management activities in support of Commercial and U.SGovernment contracts
- Prepares Requests for Quotes (RFQs) and verifies accuracy and completeness of proposals
- Track meetings and deadlines required
- Assist in reviewing and writing proposals, TAs, Sows, COIs, and NDAs
- Maintain tracking sheet for potential opportunities, current proposals, submitted proposals
- Collaborate with Marketing Team regarding bid/no bid decisions and approach to proposal responses
- Strategic planning and analysis
- Assess capture strategy and develop requests for proposal packages including subcontracts
- Prepares, submits and follows up on teaming agreements, non-disclosure agreements, subcontract task orders
- Consulting agreements, purchase orders, modifications and other related documents
- Provided support in the matters of including strategy, negotiation, drafting, review, approvals, interpretation, proposal
- Support, order entry, contract administration, and day to day program support (e.g., change requests) for contracts to
- Ensure compliance with US Government Contracts Regulations
- Negotiate subcontracts and terms and conditions
- Lead head starts and pre planning for phase in processes
- Supported post proposal and phase in operations for new customer contract wins
- Prepare documentation in accordance with established procedures in support of the company's approved purchasing
- System
- Maintain documentation, status, other documents as required in electronic file sharing systems
- Establishes and maintains effective business relationships with internal and external stakeholders
- Execute and administer subcontracts as required
- Develop standard operating procedures and playbook to document process and makes recommendations for
- Improvements
- Created and managed purchase orders for a variety of goods and services in accordance with company policies
- Reviewed requests for proposals from vendors and suppliers ensuring they meet requirements set forth by company
- Policy
Senior Contracts & Compliance Administrator
Interior Architects (IA)
07.2021 - 03.2023
- Experience leading development of complex subcontracts through closeout
- Assists proposal teams in analyzing complex customer solicitations/RFPs/RFQs, identifying business risk, and FAR/DFAR
- Developing risk mitigation plans
- Experience with cradle to grave contract administrative functions
- Prepare acquisition planning, solicitation, and award documents accurately and review thoroughly within timeframes
- Specified for award
- Forward contracts and modifications for signature in a timely fashion
- Provide quality and timely administration of a contract
- Assist with verifying indirect rate adjustments
- Input data into government business and information systems
- Analyzes contracts, purchase orders, various agreements, and solicitations to identify and mitigate risk, and ensure
- Compliance with Qualx regulations, policies, and procedures
- Analyzes audit findings and recommends next steps for improved agency procurement performance
- Negotiating, developing, processing, evaluating, and monitoring contracts
- Perform procurement and supplier management activities in support of Commercial and U.S
- Prepares Requests for Quotes (RFQs) and verifies accuracy and completeness of proposals
- Track meetings and deadlines required
- Assist in reviewing and writing proposals, TAs, Sows, COIs, and NDAs
- Maintain tracking sheet for potential opportunities, current proposals, submitted proposals
- Collaborate with Marketing Team regarding bid/no bid decisions and approach to proposal responses
- Created and managed purchase orders for a variety of goods and services in accordance with company policies
- Conducted research to identify potential suppliers and negotiated favorable contracts
- A senior level advanced position in a field of contract management
- Remotely Administered contracts and monitors contract performance
- Acted as focal point for all contractual communications and commitments
- Assured compliance with applicable federal regulations and internal policies and procedures
- Supported federal and private sector contracts (DOD, GSA, NIH, DOE, Cognizance and many more) for the entire
- Award lifecycle, including support on capture, non-disclosure agreements, teaming agreements, modifications, and
- Close-outs
- Reviewed Requests for Proposals and participates in preparing compliant proposal responses
- Remotely Negotiated proposals within business goals and documents substance of discussions, agreements, and
- Results
- Oversees the investigation and remediation of customer and CTM complaints, Medicare sales allegations, and
- Grievances and lead deficiency identification and corrective action plan development
- Support the Executive team in embedding a culture of insurance compliance awareness
- Remotely Reviewed contractual documents for accuracy, performance risk, and conformance with contract terms
- Conditions, and other provisions including applicable federal
- Draft, review and negotiate Non-disclosure Agreements, Teaming Agreements, Consulting Agreements
- Comply with company procurement policy and procedures and documentation requirements
Property Manager / Compliances & File Auditor
Kettler Management
05.2004 - 01.2015
- Remotely Monitored program performance for scope changes and takes appropriate action
- Build customer relationships and knows customer needs and issues
- Supported overall understanding of contract operations and enterprise objective
- Reviewed RFPs/ RFIs and work with sales and proposal managers on terms and conditions
- Complete vendor and customer forms (e.g., Representations and Certifications)
- Work directly with internal stakeholders, customers and/or vendors on contractual issues
- Create and maintain positive relationships with sales teams, project managers, finance, and other internal business
- Units
- Effectively manage pipeline of work in a fast paced, sales driven company
- Support internal governance processes such as onboarding and offboarding of contractors
- Work with direct manager and business operations to develop and improve standardized forms and processes
- Perform administrative functions for Contracts & Compliance Team (data uploads, maintaining shared inbox)
- Maintained detailed records of all compliance activities including audit logs, risk assessments, investigations
- Exercises high degree of initiative and judgment, advising management on contract components and apprising them
- On our ability to meet schedules, cost and technical requirements and on resolution of requirements change problems
- Acted as functional point of contact for all represented production staffing vendors to include both permanent and
- Contingent vendors as well as other relevant business partnerships
- Partnered with project managers to review costs and prepare budgets, subsequently reporting to clients
- Tracked resolution status on critical contracts and issues for program management staff
- Negotiated with bidders to achieve fair, reasonable and positive outcomes
- Assisted in expansion efforts by positioning contracts and executing paperwork as quickly as possible
- Performed in-depth market research, identified optimal acquisition strategies, and prepared contracts for approval
- Assisted contract and legal professionals to address contract issues and developments
- Created and prepared specific contracts to present to senior management
- Reviewed current contracts to identify upcoming contract expirations and coordinated with stakeholders to analyze
- Contract renewals and re-negotiation
- Implemented all critical information into agency's database and maintained confidentiality to keep information secure
- Directed and conducted initiatives to perform contract administration using firm fixed price, time and material and
- Agency indefinite quantity contracts
Construction Senior Contract Specialist
MCN Build
01.2015 - 07.2021
- Successfully managed multiple high-value contracts simultaneously while meeting deadlines
- Review TA's, NDA's, SOW
- Knowledge of the FAR
- Government sales and market research
- Created comprehensive reports documenting results of negotiations with vendors
- Performed due diligence reviews prior to entering into any contractual agreement
- Implemented process improvements in the contract management system to streamline operations
- Analyzed vendor proposals for completeness, responsiveness, accuracy, and conformance with specifications
- Drafted language for new contracts incorporating relevant terms and conditions as needed
- Reviewed existing contracts regularly for accuracy and adherence to terms and conditions agreed upon at time of
- Execution
- Developed and implemented effective strategies for negotiating contracts with vendors
- Negotiated terms of agreement between vendors and customers to ensure fair pricing practices
- Researched, compiled data and created presentations regarding new products or services available through
- Government contracts
- Compared prices, specifications, and delivery dates to determine best bid among potential suppliers
- Prepared, maintained and review purchasing files, reports, and price lists
- Participated in meetings involving external parties such as vendors or subcontractors regarding proposed projects or
- Ongoing initiatives requiring contractual agreements
Education
BBA - Business Management
Penn Foster College
Arizona City, AZ05.2024
Skills
- Customer-Service Oriented
- Compliance Manager
- Deltek
- Billing
- Program Manager
- Attention to details
- Market research/analysis
- Federal Acquisition Regulation (FAR)
- Understands regulatory compliance
- Invoice Processing
- Decision-Making
- Strategic planning and analysis
Certification
- Notary
- CPR & First Aid
Timeline
Government Senior Contract & Procurement Administrator
Qualx
03.2023 - Current
Senior Contracts & Compliance Administrator
Interior Architects (IA)
07.2021 - 03.2023
Construction Senior Contract Specialist
MCN Build
01.2015 - 07.2021
Property Manager / Compliances & File Auditor
Kettler Management
05.2004 - 01.2015
BBA - Business Management
Penn Foster College
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