Ashley Deprez
Boones Mill
Summary
Ambitious and detail-oriented professional with a strong background in office management and transaction/closing coordination. Highly organized, independent, and proactive, with a proven ability to thrive both autonomously and in team environments. Skilled communicator known for building positive relationships with clients and agents while ensuring seamless closing processes and efficient office operations. Authorized to work in the US for any employer.
Overview
19
19
years of professional experience
1
1
Certification
Work History
Real Estate Closing Coordinator
Priority Title and Settlement
07.2024 - Current
- Maintained organized files and documentation related to each transaction for easy retrieval and reference
- Navigated county records databases efficiently while conducting online searches for public records information
- Fostered positive relationships with external stakeholders such as county clerks, attorneys, and title insurance companies
- Maintained a high level of confidentiality when handling sensitive client information
- Collaborated with the sales team to ensure accurate and timely processing of new title orders
- Identified opportunities for process improvement and implemented changes to enhance efficiency and accuracy
- Assisted settlement agents in the preparation and coordination of real estate transactions
- Managed communication with clients, lenders, real estate agents, and other parties involved in the escrow process
- Maintained organized files and records of all escrow transactions in compliance with company policies
- Implemented quality control measures to minimize errors in documentation and improve transaction accuracy rates
- Utilized specialized software (SoftPro) proficiently to facilitate efficient processing of escrow transactions
- Coordinated successful closings for various types of real estate transactions including residential, commercial, and refinances
- Provided regular updates to clients regarding the status of their escrow transactions
Transaction Coordinator
Lifestyle and Lake Real Estate Group
03.2023 - 07.2024
- Coordinate and manage all aspects of real estate transactions from contract to closing
- Managed multiple listings in the MLS, including property descriptions, photos, and virtual tours
- Point of contact for clients & team providing updates/coordination and communication
- Maintain and update transaction management systems and databases
- Reviewed contracts for accuracy and completeness, identifying any discrepancies or missing information that required resolution
- Implemented a system for tracking key deadlines in each transaction to ensure compliance with contractual obligations
- Developed strong relationships with local vendors such as inspectors, appraisers, contractors etc., resulting in reliable service delivery for clients
- Streamlined document management system by implementing digital filing system
- Managed multiple transactions simultaneously, prioritizing tasks to meet deadlines
- Conducted thorough reviews of purchase agreements to identify potential risks or contingencies
Pilates Instructor
Club Pilates
10.2021 - 08.2022
- Provide Pilates instruction to include Intro Classes, group apparatus classes, private and semi-private training
- Proper and safe use of a variety of equipment during each class, including, but not limited to, hand weights, Exo- Chair, Reformer, Springboard, TRX, Magic Circle and other equipment as needed to ensure a safe yet creative group experience
- Visually inspect the equipment prior to the beginning of class to ensure equipment is in good working order and safe to use
- Responsible for studio tidiness and returning equipment to standards set by studio management
- Stay up to date with, and implement Club Pilates education standards
- Participate in special events (health fairs, grand openings, marathons, and community events)
Service Delivery/Logistics Administrator
American Red Cross
04.2013 - 09.2014
- Coordinate domestic travel arrangements, including booking airfare, hotel and transportation
- Create and modify documents and presentations using Microsoft Office software
- Maintain hard copy and electronic filing systems
- Screen volunteer applicant resumes and coordinate both phone and in-person interviews
- Assist with event planning, including associated travel and logistical arrangements
- Data entry
- Coordinate and facilitate meetings, including taking minutes and action items and performing follow-up
- General clerical duties, including mailing, faxing, filing, creating binders and training guides
- Create and distribute marketing materials
- Support staff in project based work
- Use Learning Management System for reporting, updating training records, retrieving class rosters, and monitoring training schedules
- Provide administrative support to Red Cross instructors
- Reconcile travel and purchasing accounts and create expense reports
- Maintain course record and IT applicant tracking systems
- Support IT Supervisory Committee, including creation, maintenance, and filing of confidential and sensitive files
- Work with local organizations to build partnerships and secure new venues for course offerings
Event/Administrative Coordinator
Bon Appetit Management Company
03.2007 - 04.2012
- Supported director through personal document management, calendar organization, meeting preparation and notes
- Daily management of heavy phone and email communications
- Assisted Marketing department with creation of catering guides, brochures, and promotional materials
- Performed accounts receivable duties, including invoicing, researching credits, discrepancies, reconciliations and responding to customer requests for documentation
- Submitted revenue reports, labor transfers, and invoices on a weekly basis
- Maintained detailed administrative and procedural processes
- Hired and supervised student office staff and delegated office duties accordingly
- Assisted with preparation of the annual budget and generated detailed revenue reports
- Developed new customer relations through telephone contact and sales activity
- Managed event budgets and ensured that the needs of the client were met, including event decor and presentation
- Maintained confidential records, customer accounts and payment processes
- Prepared and modified event contracts as requested
- Worked with the Executive Chef on the creation of customized menus for both high and low budget events
- Assisted with overseeing the successful execution of large, annual catered events such as commencements, reunions, and new student orientations
Education
Pilates Instructor - Certification
Club Pilates
Albuquerque, NM06.2021
Associate in Arts (AA) - Integrated Studies
Central New Mexico Community College
Albuquerque, NM05.2021
Associate in Arts (AA) - Pre-Law
Central New Mexico Community College
Albuquerque, NM05.2021
Skills
- Proficient in Microsoft Suite
- KvCORE utilization
- Proficient in Google Docs
- Invoice processing expertise
- Proficient in Softpro Plus
- Skilled in utilizing Multiple Listing Service (MLS) tools
- Skilled in event organization
- Group fitness instruction
- Experienced with Google Suite applications
- Transaction monitoring
- Mondaycom project management
- Proficient in Canva for photo and video editing
- Records Management
- Administrative operations management
- Detail-oriented data management
- Proficient in PeopleSoft financial systems
- Team leadership experience
- Strong multitasking skills
Certification
- Certified Notary Public
- Driver's License
Timeline
Real Estate Closing Coordinator
Priority Title and Settlement
07.2024 - Current
Transaction Coordinator
Lifestyle and Lake Real Estate Group
03.2023 - 07.2024
Pilates Instructor
Club Pilates
10.2021 - 08.2022
Service Delivery/Logistics Administrator
American Red Cross
04.2013 - 09.2014
Event/Administrative Coordinator
Bon Appetit Management Company
03.2007 - 04.2012
Associate in Arts (AA) - Integrated Studies
Central New Mexico Community College
Associate in Arts (AA) - Pre-Law
Central New Mexico Community College
Pilates Instructor - Certification
Club Pilates
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