Austyn Harcarova
Woodbridge
Summary
Highly organized and personable administrative professional with a diverse background in executive assistance, recruiting, human resources, leadership, operations coordination, and education support. Experienced in managing schedules, conducting interviews, maintaining confidential records, supporting onboarding processes, and fostering strong communication with families, staff, clients, and leadership teams. Passionate about creating organized, welcoming, and professional environments while supporting operational excellence and community-centered values.
Overview
19
19
years of professional experience
Work History
Sunday School Teacher/Child Care Facilitator
Montclair Tabernacle Church Of God
Montclair, VA
- Supervised and facilitated Sunday school lessons for groups of 15 to 20 children.
- Assisted in planning and delivering age-appropriate Bible lessons and activities.
- Encouraged creativity through coloring, interactive storytelling, and hands-on crafts.
- Supported children in their social and emotional development, fostering patience and kindness.
- Maintained a safe and engaging learning environment for children during church services.
Vocal Coach
Voice by Chelsea
Woodbridge, VA
05.2022 - 07.2023
- Created a comprehensive vocal curriculum, incorporating structured lesson plans, technical exercises, and artistic development to ensure consistent progress.
- Conducted vocal assessments and developed personalized training plans tailored to each student's vocal range, abilities, and goals.
- Arranged and vocally tailored music selections to fit each student's unique voice, ensuring they are both challenged and comfortable.
- Designed customized vocal warm-ups and exercises to strengthen vocal cords, improve pitch accuracy, enhance breath control, and expand lung capacity.
- Taught breathing techniques to support vocal health, increase stamina, and refine overall vocal performance.
- Prepared students for auditions, competitions, recitals, and concerts, equipping them with techniques for stage presence and confidence.
- Assigned weekly exercises and provided constructive feedback, recognizing strengths while guiding students toward vocal improvement.
Executive Assistant
Northwestern Mutual
Bowie, MD
12.2020 - 03.2022
- Coordinated and managed complex calendars and scheduling, ensuring timely appointments, follow-ups, and reminders for financial advisors and clients.
- Acted as the first point of contact for clients, providing professional and courteous service while addressing inquiries and scheduling meetings.
- Facilitated client onboarding by collecting, verifying, and submitting necessary financial documents, including insurance applications, investment forms, and compliance paperwork.
- Maintained and updated client records in CRM systems, ensuring accurate tracking of financial plans, transactions, and client history.
- Handled sensitive financial documents while ensuring strict compliance with industry regulations and confidentiality policies.
- Assisted with client outreach and engagement efforts, maintaining communication with prospects and existing clients.
- Organized and prepared meeting agendas, summarized key discussion points, and followed up with clients to ensure completion of action items.
Recruiter/Human Resources Assistant
HIGH SIERRA POOLS
Arlington, VA
04.2019 - 06.2021
- Led the planning, coordination, and facilitation of large-scale recruiting events, traveling across multiple states to attract and assess top talent.
- Conducted hundreds of on-the-spot and scheduled interviews, evaluating candidates' qualifications, experience, and cultural fit in fast-paced hiring environments.
- Curated and executed strategic recruitment initiatives, ensuring seamless event logistics while engaging with a diverse pool of candidates.
- Managed confidential employee records and sensitive personal information, maintaining compliance with company policies and industry standards.
- Oversaw onboarding processes for new hires, conducting manager interviews and ensuring a smooth transition into company roles.
- Developed and maintained organized filing systems, securing historical and active HR documentation for streamlined retrieval and compliance.
- Collaborated with leadership to refine hiring processes, implementing strategies to enhance efficiency and meet evolving staffing needs.
Director of Music
Montclair Tabernacle COG
Montclair, VA
10.2016 - 09.2020
- Led planning, musical direction, and creative brainstorming, overseeing ministry teams for weekly Thursday and Sunday gatherings.
- Delegated and selected music selections and performances, ensuring alignment with the church's worship vision.
- Led middle and high school students, fostering their spiritual growth through engaging music and worship experiences.
- Directed rehearsals and musical arrangements, adapting tempos, harmonies, and rhythms while ensuring tonal and harmonic balance for worship services.
- Scheduled and led team rehearsals for vocalists and instrumentalists, fostering cohesion and preparedness for services and events.
- Assisted in marketing campaigns for musical productions, increasing engagement and participation within the church community.
- Advised musicians and vocalists on technique, providing feedback to enhance vocal performance and musical execution.
Childcare Provider/Live-Out Nanny
Nanny, Care.com
Woodbridge, Virginia
09.2013 - 09.2019
- Assisted children in developing social and emotional skills by guiding conflict resolution, emotional regulation, and cooperative play.
- Encouraged independence and self-care routines, including dressing, toileting, and personal hygiene, to promote autonomy.
- Led practical life activities such as pouring, sorting, and food preparation to support fine motor skill development and real-world learning.
- Created a structured yet flexible learning environment, fostering creativity, problem-solving, and hands-on exploration.
- Assisted with homework and educational activities, reinforcing early childhood learning principles and individualized development.
- Managed school drop-offs and pickups, ensuring punctuality and safety while maintaining a nurturing routine.
- Prepared nutritious meals and maintained an organized environment, supporting both physical well-being and a structured home setting.
Receptionist
PR Partners
Tysons Corner, VA
02.2018 - 07.2018
- Greeted and welcomed clients warmly, ensuring a professional and inviting atmosphere while managing check-ins and creating a positive first impression.
- Worked closely with stylists, management, and team members to coordinate daily operations, ensuring seamless communication and an exceptional client experience.
- Directed clients to the appropriate stylist or service provider, managing appointment schedules efficiently to minimize wait times and maintain smooth operations.
- Answered, screened, and forwarded incoming phone calls, handling scheduling, rescheduling, and confirming appointments while providing information about services and pricing.
- Processed client payments with accuracy and confidentiality, handling cash, credit cards, and gift card transactions while maintaining precise financial records.
- Supported salon marketing initiatives by promoting loyalty programs, special offers, and seasonal services, increasing client retention and engagement.
- Responded to client concerns with professionalism and discretion, collaborating with management to resolve issues and ensure customer satisfaction.
Pricing Employee
Wegmans
Woodbridge, VA
06.2013 - 09.2016
- Utilized Wegmans' point-of-sale systems to process transactions quickly and accurately, providing expert advice on product pricing, promotions, and loyalty programs to help customers make informed purchasing decisions.
- Demonstrated proficiency with advanced scanning equipment by ensuring precise scanning and pricing of items, maintaining consistency during busy periods and supporting smooth checkout operations.
- Offered customers comprehensive product information, highlighting features and value propositions to maximize sales while ensuring a positive shopping experience.
- Processed new shipments and returned items by verifying orders, cataloging products, and executing proper storage and stocking procedures, ensuring that all products were accurately priced and readily available on the sales floor.
- Supported store operations by collaborating with merchandising and inventory teams to implement timely pricing updates, conduct regular price audits, and ensure shelf labels and promotional materials remained current and accurate.
Merchandising Trainer
Ann Taylor/ Ann Taylor LOFT
Woodbridge, VA
06.2013 - 09.2016
- Developed and implemented an innovative inventory management system that optimized storage space and streamlined supply ordering, transforming the flow from shipment receipt to sales floor display.
- Trained and onboarded new employees in efficient stock management practices, including proper handling of shipments, maintenance of folding equipment, and adherence to systematic organization procedures, ensuring consistent execution across the team.
- Managed the receipt, cataloging, and organization of over 100 boxes (each containing 40-50 items) during a 4-8 hour shift, demonstrating exceptional speed, accuracy, and organizational skills in a fast-paced retail environment.
- Supported sales floor operations by assisting with credit card transactions and customer service, seamlessly integrating backroom inventory management with front-of-store sales to enhance overall customer experience.
- Served as a dedicated sales representative, leveraging extensive product knowledge and styling expertise to curate complete, personalized outfit solutions that met each customer's unique taste and occasion, ensuring each client left with renewed confidence and a perfectly styled look.
Dance Theater Leader/Lead Actress
Saint Genius Productions
Somerset, NJ
01.2005 - 01.2008
- Acting, singing, and dancing in over 10 musical productions, showcasing versatility in performance.
- Memorizing scripts, choreography, and musical solos, ensuring precision and stage readiness.
- Demonstrating dance routines in front of the class, guiding students with suggestions, monitoring performance, and organizing activities.
- Teaching acting principles to students, often in a group setting, to develop their stage presence and confidence.
- Creating adaptable choreography based on student levels and ability, ensuring an inclusive and engaging learning experience.
- Conducting individual readings to assess student talent, providing personalized feedback and guidance.
- Preparing materials such as scripts and choreography for students to perform in a showcase, fostering skill development and stage experience.
Education
High school diploma - undefined
Potomac High School
06.2012
Skills
- Recruiting & Human Resources (3 years)
- Event Planning & Coordination
- Administrative Support & Scheduling (4 years)
- Child Care & Education (6 years)
- Vocal Coaching & Performing Arts (10 years)
- Customer Service & Sales (10 years)
- Social & Emotional Development
- Observation & Progress Documentation
- Hands-On & Sensory Learning
- Practical Life Skill Facilitation
Timeline
Vocal Coach
Voice by Chelsea
05.2022 - 07.2023
Executive Assistant
Northwestern Mutual
12.2020 - 03.2022
Recruiter/Human Resources Assistant
HIGH SIERRA POOLS
04.2019 - 06.2021
Receptionist
PR Partners
02.2018 - 07.2018
Director of Music
Montclair Tabernacle COG
10.2016 - 09.2020
Childcare Provider/Live-Out Nanny
Nanny, Care.com
09.2013 - 09.2019
Pricing Employee
Wegmans
06.2013 - 09.2016
Merchandising Trainer
Ann Taylor/ Ann Taylor LOFT
06.2013 - 09.2016
Dance Theater Leader/Lead Actress
Saint Genius Productions
01.2005 - 01.2008
Sunday School Teacher/Child Care Facilitator
Montclair Tabernacle Church Of God
High school diploma - undefined
Potomac High School