Beth L. Braun
Stafford
Summary
Executive Assistant with expertise at State Department, High Threat Programs, Financial Management, Human Resources, Awards and Recognition, and Administrative Support for the Defense Logistics Agency, with a background in Healthcare Operations, Risk Management, Credentials and Privileging, Strategic Planning, Process Improvement, The Joint Commission Standards and Accreditation, and with training at both corporate level and government agencies. Hands-on leader with demonstrated success in supporting the United States Department of Defense, Army Financial Management Commands, Defense Logistics Agency Headquarters Command, DHA, Navy Headquarters Medical Command. Recognized as a friendly, but driven, successful team lead, with great work ethic, initiative, and professional demeanor, demonstrating exceptional skills to support high functioning, successful teams. Active Secret Clearance.
Multi-talented professional with several years of experience bringing background in security and diplomacy, financial administration, legal, business development and medical operations leadership. Skilled at stepping into different areas with flexible and resourceful approach. Visionary project and program leader with exceptional problem-solving skills.
Overview
9
9
years of professional experience
Work History
Management Analyst III/Senior Executive Assistant
State Department/Koniag Government Services
10.2023 - 03.2025
- Role: Special Assistant/Management Analyst III
- SES Calendar management.
- Meeting, VTC and office management.
- Multi agency international event planner; liaison, coordinator and POC.
- Served as the OIG Workflow Manager and Senior Correspondence Manager.
- Prepared and edited incoming correspondence, weekly reports, itineraries, flyers, power point presentations, talking points and meeting preparation materials for Senior Leadership.
- Advised Staff on Behalf of the Deputy Assistant Inspector General.
- Standardized SOP/workflow and formatting requirements.
- Reviewed, analyzed, processed and coordinated all incoming and outgoing correspondence, reports, and other materials submitted for Senior Leadership approval.
- Used Microsoft Publisher spreadsheet and powerpoint.
- Created reports and tasker tracking reminders and pre briefs.
- Worked with both SIPR and Unclassified systems and hard copy files.
- Worked in the highest trust position of the front office, holding highest priority, confidentiality, personal preferences and close hold information.
- Recruiting and Human resources support and outreach.
- POC for security clearance and visitor escort and access.
- Travel and event planner for SES and VIP travel party.
- Streamlines applications for Visa and passport, country entry and building accesses, coordinates with Embassy officials and country contacts for necessary logistics.
- Provided HR and staff recruitment assistance.
Staff Assistant/Assistant Program Manager/Special Assistant
State Department
04.2021 - 03.2022
- Directly reported to the Deputy Assistant Secretary for High Threat Programs.
- Served as the HTP Workflow Manager and Senior Correspondence Manager.
- Prepared and edited incoming resources along with meeting preparation materials for the HTP Senior Leadership.
- Advised Staff on Behalf of the HTP, PDAS and DAS.
- Standardized SOP/workflow and formatting requirements.
- Reviewed, analyzed, processed and coordinated all incoming and outgoing correspondence, reports, and other materials submitted for Secretary, PDAS and DAS's approval.
- Worked with both SIPR and Unclassified systems and hard copy files.
- White House and highest-level coordination with DOD for meetings.
- Worked in the highest trust position of the front office, holding highest priority, confidentiality, personal preferences, and close hold information.
Law Office Manager (GS 11/12)
US Secretary of the Air Force (SAF) | Office of The Deputy General Counsel
09.2019 - 04.2021
- Assisted the Secretary of the Air Force (SecAF), the Chief of Staff (CSAF), the General Counsel (GC) and Deputy General Counsel (DCG) and Staff in carrying out the organization, training, staffing and equipping of personnel for all facets of the United States Air Force Legal Support for Senior Executive Services, General Officers, and Civilian Personnel Management worldwide.
- Served as the Senior Workflow Manager to the Deputy General Counsel and in direct support of the General Counsel and SecAF, supporting all HAF and Air Staff taskings.
- Directly supported the SES and Deputy, managing all operations of the front office and staff on and off boarding, as well as all United States Air Force SES, GO, HAF and SAF members and civilian staff requiring General Counsel support.
- Responded to inquiries following the highest level of confidentiality and respect following all policy, regulations, HIPAA, FOIA and PII guidelines.
- Screened SAF DGC documents and tasks for clarity and completeness before submitting for final signature.
- Extensively researched, analyzed and reviewed policy guidance; communicated and collaborated with internal or external agencies as required for completion of assignments meeting suspenses.
- Ensured tasks were properly assigned to SG1/8 action officers (AOs).
- Reviewed all hard copies and emailed staff packages internally before sending them out for proper coordination.
- Ensured accuracy, timeliness and completion of assigned actions within the DCG front office for the information of the GO and SES or requesting their signature.
- Prepared tasker, legal status, and administrative reports to update senior leadership on workflow management activities.
- Prepared a variety of resource material such as memorandums, reports, internal operating procedures, point papers, staff summary sheets (eSSS) and policy statements.
- Monitored tasks daily to prevent missed suspense and contacts assigned AOs to facilitate the progress of staff packages and task coordination to include requesting extensions if needed.
- Received and screened all publications, regulations, directives, correspondence and other written communications intended for the GC, DCG, Directors and Deputy Directors for response.
- Independently responded to inquiries and administrative problems submitted by staff members and other officials.
- Notified the appropriate staff members of the need for meetings and timely attention for responses to assigned actions.
- Using good judgment and initiative, takes care of those actions not requiring the personal attention of the SES, GO or Directors and unnecessary staff actions.
- Attended and ran staff meetings and other meetings as directed and takes notes and presenting materials along with typing reports of meeting minutes in final form.
- Maintained suspense files and Personnel file for the front office and was the Knowledge and Records Manager for the divisions.
- Managed the entire Law office library ensuring latest publications are filed and seconded and old and insider files and library items and properly disposed or stored.
- Performed at the highest level of expectation using both SIPR and NIPR networks.
- Trained in security measures and procedure for security storage, carry, and lock up of classified and sensitive materials.
- Provided written communication and guidance to GCA staff using multiple office automation software with varied functions to produce a variety of documents that often require complex formats such as graphics or tables, editing, reformatting electronic drafts, and updating existing databases or spreadsheets.
- Planned and performed various office automation duties requiring different approaches and methods from one assignment to another, such as using different packages to edit lengthy and complicated reports; collected, selected, organized and provided information; tracked the status of a number of projects assigned to the organization; and resolved incompatibility problems in transferring text from one software package to another with menu options and specific software instructions are not available.
- Developed methods and procedures for office automation tasks and identifies and solves problems in existing methods and procedures.
- Used word processing software to create, enter, revise, sort or calculate and retrieve data for reports; and uses graphic and spreadsheet software to provide graphs, tables and charts for reports and presentations.
- Transmitted and received documents and messages electronically using networked laptop computers or workstations.
- Assisted the Director and Deputy Director as needed with access to internet based platforms, programs and databases; coordinated automated data processing (ADP) requirements for devices and equipment with the Information Technology (IT) Services staff; and submitted tickets to the Defense Health Agency (DHA) Helpdesk to resolve software/hardware issues as needed.
- Performed other clerical and administrative work in support of the office/organization.
- Developed, established, updated, and maintained office procedures and records/files of various types to ensure effective and efficient operation of the law office.
- Provided advice and guidance to staff in the organization on administrative, clerical, and procedural requirements.
- In accordance with established procedures, prepares, consolidates, submits, and maintains reports, updates rosters, and tracks suspense dates.
- Maintained Directors and Deputy Director's calendar, coordinates meeting arrangements and schedules meetings and/or conferences including those involving staff from outside the directorate.
- Prepared read-aheads and independently noted and followed up on commitments made at meetings and conferences by staff members.
- Coordinates with appropriate individuals to remedy pay/leave problems for staff members.
- Monitors awards programs including quarterly/annual awards, decorations and performance awards.
- Assisted staff members in making arrangements for organization sponsored events ensuring proper protocol is followed.
- Attends meetings and training courses sponsored by the Air Force, sister Services, DHA, civilian organizations and other agencies to maintain technical expertise and knowledge of DHA transition.
- Functioned as primary supply manager, Law Office, Facilities and Security and Safety Liaison.
- Held the main office phone line.
- Point of Contact for all GCA access codes, pin numbers, rosters and documents for accountability of the front office.
- Records Management, AFRIMS, and FOIA Point of Contact for the Deputy General Counsel.
Executive Assistant (GS-09)
United States Air Force Air Staff | Office of The Surgeon General
03.2019 - 08.2019
- Served as SG1/8 workflow manager to include workload received through email, meetings, the Task Management Tool (TMT) and various other correspondence.
- Directly Supports the General Officer and Deputy as well as 4,684 United States Air Force Medical Service members and civilian staff.
- Received task through workflow process from various sources within and outside the Air Force Surgeon General to include Secretary of Defense (OSD), Health Affairs (HA), Defense Health Agency (DHA), Freedom of Information Act (FOIA) office, Congressional Inquiries, Secretary of Air Force (SAF), and Headquarters Air Force (HAF) offices.
- Screened tasks for clarity and completeness; researched, analyzed policy guidance; and communicated with internal or external agencies as required.
- Ensure tasks are properly assigned to SG1/8 action officers (AOs).
- Reviewed all staff packages prior to submission to higher levels for coordination or release to the requesting agency.
- Maintained tracking tasking and tracking systems and the official records of senior leadership ensuring vital records are properly stored.
- Defined directorate level metrics to monitor quality and effectiveness of workflow management.
- Analyzed problems to identify significant factors, gather pertinent data and develop solutions.
- As the SG1/8 workflow manager, served as Office of Primary Responsibility (OPR) and frontline resource for proper coordination, accuracy, timeliness and completion of assigned actions for the information and signature of higher-level management officials.
- Prepared reports to update senior leadership on status of workflow management activities.
- Prepared a variety of resource material such as memorandums, reports, internal operating procedures, point papers, staff summary sheets and policy statements.
- Monitored tasks daily to prevent missed suspense and contacts assigned AOs to facilitate the progress of staff packages and task coordination to include requesting extensions if needed.
- Reviewed, analyzed, processed and coordinated all incoming and outgoing correspondence, reports, and other materials submitted for the Director's and Deputy Director's review and signature.
- Received and screened all publications, regulations, directives, correspondence and other written communications intended for the Director and Deputy Director.
- Independently responded to inquiries and administrative problems submitted by staff members and other officials.
- Notified the appropriate staff members of the need for information or recommendations and respond to or prepare the response for follow up.
- Established and monitored suspense dates and advice on those that cannot be met by the requested date or when there is a conflict.
- Take care of those not requiring the personal attention of the Director or Deputy Director.
- Conducted quality review and attaches all available background material to correspondence requiring the personal attention of the Director or Deputy Director or prepares reply in final form to conserve time.
- Reviewed all outgoing correspondence prepared by staff for the Director's and Deputy Director's signature for conformance with general policy, procedural and grammatical accuracy.
- Attended staff meetings and other meetings as directed and takes notes.
- Typed reports of meetings in final form.
- Maintained suspense file on Directors and Deputy Director's personal and official action items.
- Drafted letters, staff papers, and reports into final form, making editorial changes as deemed necessary.
- Advised action officers and other staff members in subordinate organizations/offices concerning required information to be provided by the subordinate organizations/offices for use in conferences, meetings and reports.
- Provided written communication using multiple office automation software with varied functions to produce a wide range of documents that often require complex formats such as graphics or tables, editing, reformatting electronic drafts, and updating existing databases or spreadsheets.
- Independently planned and performed various office automation duties requiring different approaches and methods from one assignment to another, such as using different packages to edit lengthy and complicated reports; collect, select, organize and provide information; track the status of a number of projects assigned to the organization; and resolved incompatibility problems in transferring text from one software package to another with menu options and specific software instructions are not available.
- Developed methods and procedures for office automation tasks and identifies and solves problems in existing methods and procedures.
- Used word processing software to create, enter, revise, sort or calculate and retrieve data for reports; and uses graphic and spreadsheet software to provide graphs, tables and charts for reports and presentations.
- Transmitted and received documents and messages electronically using networked laptop computers or workstations.
- Assisted the Director and Deputy Director as needed with access to internet-based platforms, programs and databases; coordinated automated data processing (ADP) requirements for devices and equipment with the Information Technology (IT) Services staff; and submitted tickets to the Defense Health Agency (DHA) Helpdesk to resolve software/hardware issues as needed.
- Performed other clerical and administrative work in support of the office/organization.
- Developed, established, updated, and maintained office procedures and records/files of various types to ensure effective and efficient operation of the office.
- Provides advice and guidance to staff in the organization on administrative, clerical, and procedural requirements.
- In accordance with established procedures, prepares, consolidates, submits, and maintains reports, updates rosters, and tracks suspense dates.
- Maintained Directors and Deputy Director's calendar, coordinates meeting arrangements and schedules meetings and/or conferences including those involving staff from outside the directorate.
- Prepares read-aheads and independently notes and follows up on commitments made at meetings and conferences by staff members.
- Coordinated with appropriate individuals to remedy pay/leave problems for staff members.
- Monitors awards programs including quarterly/annual awards, decorations and performance awards.
Executive Assistant (GS-09)
United States Financial Management Command
09.2017 - 03.2019
- Provided effective Functional Systems Support, User Support, and Governance of the Army's modernized and deployed Financial Management Domain Enterprise Resource planning (ERP) systems; ENSURING technological capabilities maturation and evolution aligns with army and FM domain goals and objectives.
- Financial Management Senior Executive Assistant to the Director of System Support Operations, United States Army Financial Management Command in direct support of the Assistant Secretary of the Army, Office of the Army Financial Management and Comptroller.
- Briefed Management on key administrative concerns.
- Kept the Directors Calendar and kept office space organized by prioritizing meetings.
- Assisted in all aspects of standing up the New Agency SOPs.
- Developed Administrative In and Out processing SOP.
- Completed personnel actions, recommends action for Nomination of Awards and recognition program, is the sole POC for all on and off boarding of SSO personnel.
- Prepared memorandums, charts, reports, diagrams, and spreadsheets.
- Prepared travel orders and vouchers.
- Program Manager for the TMT Task Management Correspondence Tracking System.
- Prepared, edited, and advised staff on Standard Operating Procedures, Instructions, Policy, Letters, Memorandums prior to Director's signature.
- Assisted G6 and G8 on all high priority SSO involved projects.
- Researched and advised on all Administrative, Security, Information Management and Human Resources SOP, Policy and Procedures, and works with Legal to provide recommendations for Leadership to enable informed decisions.
- Recorded Management Officer and Correspondence Manager.
- Program Manager for the TMT Task Management Correspondence Tracking System.
- Scheduled and provided all details of Conferences, Symposiums, and all Meetings Hosted by the Director and Command.
- Coordinated and attended Briefs and Records at all High-Profile Meetings and Events and assigned Pentagon meetings for the Director and provides additional Liaison Services.
- Prepared, sent, and tracked all correspondence including all confidential, and sensitive PII documents, for approval by the Commanding General, Command Officers, and Directors to ensure consistency and compliance with administrative and management control requirements.
- Managed Training Program and is the point of contact for USAFMCOM/DFAS training records and Pay Day Activities and rosters.
- Additional Duties: Primary Information Management Officer, Safety Officer, Security Manager, Human Resources POC and alternate Security manager.
- Property Book Officer managing and sub-hand receipt holder of more than 1.9 million dollars in accountable property.
Executive Assistant (GS-09)
Defense Logistics Agency Installation Support | Morale Welfare and Recreation HQ
05.2016 - 09.2017
- Financial Management Analyst and Personal Assistant providing support to the Director and Deputy Director of MWR Staff, Chief Financial Officer, and Human Resources department, Defense Logistics Agency Headquarters, MWR HQ Office.
- Briefed Management on Administrative matters of concern.
- Developed templates and posts usajobs.gov new job announcements and completes personnel actions.
- Prepared memorandums, charts, diagrams, and spreadsheets.
- Prepared travel orders and vouchers.
- Program Manager for the TMT Task Management Correspondence Tracking System.
- FACO Facilities representative for staff.
- Prepared, edited, and advised staff on Standard Operating Procedures, Instructions, Policy, Letters, Memorandums prior to Director's signature.
- Assisted the Human Resources Director, Finance, and Marketing staff in high priority projects.
- Researched and advised DLA NAF Human Resources policy and law.
- Provided recommendations for Leadership to enable informed decisions.
- Attended meetings and briefs Director on Administrative and Human Resource issues.
- Assisted in planning and execution of MWR activities for the Sponsorship and Marketing Team.
- Records Management Officer and Correspondence Manager.
- Program Manager for the TMT Task Management Correspondence Tracking System.
- Safety Officer and Fire Marshal.
Education
Some College (No Degree) - CPR, First Aid & AED Certification
National CPR Foundation
Stafford, VA07-2025
Diplomatic Security/ State Department History and High Threat Programs Training -
01.2021
Project Management -
Defense Acquisition University
01.2016
Certified Nursing Assistant and LPN Program -
01.2000
Diploma -
Hobbton High School
01.1997
Skills
- Office Management
- Project Management
- Contract Management
- Strategic Planning
- Directives and Policy
- Staff Management
- Task Management ( CATMS, EKM, TMT)
- Training Coordination and Programs
- Process Management
- High Threat Programs
- Meeting and Conference Organization
- Records Management
- Customer Service
- Time & Attendance
- Liaison Services
- Calendar Management
- Travel Systems ( E2 and DTS)
- Event Planning
- Documentation Development
- Federal Defense Domain
- HR Support
- Recruiting
Training
- DHA Mentorship Program - BUMED/DHA, 2014-Present
- State Department Travel System, 2025
- Facilities Security Commission- Board Member, 2024
- Fire and Safety Training, 2024
- Defense Travel System, 2021
- Action Officer Training, 2019-2021
- Human Resources Training, 2017
- NARA Certification, 2017
- Defense Acquisition University Program Management Certification, 2016
- MAX Contract Management Tool Training, 2014
- Defense Acquisition University Contract Courses, 2013
- Information Management and TSCO certification, 08/2018
Clearance
Active Secret Clearance
Core Expertise
- Office Management
- Project Management
- Contract Management
- Strategic Planning
- Directives and Policy
- Staff Management
- Task Management
- Training Coordination and Programs
- Process Management
- High Threat Programs
- Meeting and Conference Organization
- Records Management
- Customer Service
- Time & Attendance Liaison Services
- Calendar and Travel
- Event Planning
- Documentation Development
- Federal Defense Domain
Timeline
Management Analyst III/Senior Executive Assistant
State Department/Koniag Government Services
10.2023 - 03.2025
Staff Assistant/Assistant Program Manager/Special Assistant
State Department
04.2021 - 03.2022
Law Office Manager (GS 11/12)
US Secretary of the Air Force (SAF) | Office of The Deputy General Counsel
09.2019 - 04.2021
Executive Assistant (GS-09)
United States Air Force Air Staff | Office of The Surgeon General
03.2019 - 08.2019
Executive Assistant (GS-09)
United States Financial Management Command
09.2017 - 03.2019
Executive Assistant (GS-09)
Defense Logistics Agency Installation Support | Morale Welfare and Recreation HQ
05.2016 - 09.2017
Some College (No Degree) - CPR, First Aid & AED Certification
National CPR Foundation
Diplomatic Security/ State Department History and High Threat Programs Training -
Project Management -
Defense Acquisition University
Certified Nursing Assistant and LPN Program -
Diploma -
Hobbton High School