Senior Executive Assistant
Gridiron IT/Booz Allen Hamilton
10.2023 - 04.2025
- DoD OSD OUSD Cyber Warfare and Defense (CWD)
- Managed executive calendars and scheduled appointments for senior leadership.
- Prepared briefing materials and presentations for executive meetings and events.
- Maintained confidential files and documentation with strict attention to detail.
- Collaborated with cross-functional teams to streamline communication channels.
- Supported travel arrangements, including itineraries and accommodations for executives.
- Developed efficient office procedures to enhance workflow within the executive team.
- Assisted in project management tasks by tracking deadlines and deliverables effectively.
- Provided administrative support to the executive team, managing calendars and scheduling meetings.
- Coordinated travel arrangements including flights, hotels, transportation, visas, and itineraries.
- Managed multiple projects simultaneously while ensuring deadlines were met without compromising quality standards.
- Maintained knowledge of organizational policies and procedures to ensure compliance with applicable laws and regulations.
- Developed processes for streamlining workflow among various departments within the organization by establishing effective communication channels between teams.
- Supervised junior staff members including assigning tasks and monitoring progress throughout completion.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
- Leveraged word processing software to create proposals, letters and memos.
- Acted as a liaison between the executive team and other departments within the organization.
- Developed and maintained filing systems, databases, records management systems, and other office resources.
- Provided guidance regarding protocol requirements when interacting with high-level clients or government officials.
- Compared information and coordinated with other executive assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
- Ensured that all documents were properly signed by relevant parties before being submitted for further processing.
- Orchestrated Board of Directors meetings and created agendas and meeting materials.
- Attended conferences in person and via e-conference format to represent organization and executives.
- Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
- Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
- Collaborated with senior leadership to support new projects.
- Updated and implemented administrative and executive support policy changes and monitored effects.
- Verified operation of equipment by completing preventive maintenance and troubleshooting malfunctions.
- Executed special objectives and projects in response to executive team and board member requests.
- Composed confidential communications on behalf of senior executives in response to inquiries from staff members or external contacts.
- Reviewed incoming emails and directed them to appropriate personnel based on their content or urgency level.
- Organized executive presentations, reports, and correspondence for internal and external stakeholders.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
