Carly Villegas
Willis
Summary
Digital Asset Management and Operations professional with 10+ years of experience coordinating digital content, asset tracking, project workflows, and cross-functional operations in creative, technology, and production environments. Skilled in digital asset organization, metadata management, quality control, inventory administration, documentation, and workflow coordination. Proven ability to manage high-volume assets, maintain data accuracy, support enterprise systems, and collaborate with diverse teams to ensure efficient content delivery and operational excellence.
Overview
21
21
years of professional experience
Work History
Tablet Designer & Coordinator
Mount Sinai Memorial Parks
03.2020 - Current
- Manage high-volume artwork intake, production tracking, and digital asset organization for memorial products.
- Coordinate workflows between sales, accounting, production teams, and external vendors to ensure timely project completion.
- Maintain accurate digital records, project documentation, and production updates within NetSuite.
- Perform quality assurance reviews of artwork, customer information, and production specifications.
- Convert client-submitted artwork into production-ready digital formats using Adobe Photoshop and Illustrator.
- Coordinate with multiple foundries and vendors to ensure adherence to design standards and production timelines.
- Support asset organization, file management, and documentation processes to ensure efficient retrieval and workflow consistency.
IT Coordinator
NBCUniversal
08.2017 - 11.2019
- Coordinated West Coast IT operations and dispatch activities supporting multiple business units and locations.
- Managed IT asset lifecycle activities including procurement, inventory tracking, assignment, deployment, and record maintenance.
- Coordinated enterprise-wide PC refresh initiatives while ensuring accurate asset documentation and deployment schedules.
- Maintained asset databases and tracking systems to support inventory accuracy and compliance requirements.
- Supported onboarding, equipment provisioning, and operational requests for employees and contractors.
- Collaborated with cross-functional teams to coordinate project milestones, asset deliveries, and issue resolution.
- Assisted with process documentation and operational workflow improvements.
Tablet Designer & Coordinator
Mount Sinai Memorial Parks
08.2012 - 08.2017
- Manage high-volume artwork intake, production tracking, and digital asset organization for memorial products.
- Coordinate workflows between sales, accounting, production teams, and external vendors to ensure timely project completion.
- Maintain accurate digital records, project documentation, and production updates within NetSuite.
- Perform quality assurance reviews of artwork, customer information, and production specifications.
- Convert client-submitted artwork into production-ready digital formats using Adobe Photoshop and Illustrator.
- Supported sales representatives through documentation preparation and production coordination.
Manager
Stik-R-Place
06.2005 - 06.2012
- Managed daily operations, staff scheduling, training, and inventory reporting.
- Maintained digital artwork libraries and production files for customer projects.
- Created, modified, and prepared digital assets for large-format print production.
- Ensured artwork quality, color accuracy, and production readiness.
- Trained employees on software systems, workflows, and customer service procedures.
- Managed production equipment and maintained operational documentation.
- Developed and implemented training programs for staff, enhancing team performance and productivity.
- Analyzed workflow patterns to identify inefficiencies and recommended process improvements.
- Managed inventory control systems, optimizing stock levels and reducing waste.
Education
Graphic Design
Antelope Valley College
Lancaster, CASkills
- Digital Asset Management (DAM)
- Asset Lifecycle Management
- Metadata Tagging & Organization
- Asset Tracking & Inventory Management
- Documentation & Knowledge Base Support
- Content Auditing
- Project Coordination
- Workflow Optimization
- Microsoft 365 & Excel
- ServiceNow
- NetSuite
- Adobe Photoshop
- Adobe Illustrator
- Vendor Management
- Cross-Functional Communication
- Digital File Management
Timeline
Tablet Designer & Coordinator
Mount Sinai Memorial Parks
03.2020 - Current
IT Coordinator
NBCUniversal
08.2017 - 11.2019
Tablet Designer & Coordinator
Mount Sinai Memorial Parks
08.2012 - 08.2017
Manager
Stik-R-Place
06.2005 - 06.2012
Graphic Design
Antelope Valley College