Cathy Carter
Suffolk
Summary
Dedicated Accounting professional with a history of meeting company goals utilizing consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand.
Overview
15
15
years of professional experience
Work History
Business Manager/Administrative Assistant
Small Guy Services
08.2022 - Current
- Enhanced department efficiency by streamlining processes and implementing time-saving strategies.
- Increased overall productivity by delegating tasks effectively and supervising team members.
- Assisted business manager in budgeting, financial planning, and monitoring expenses for cost control.
- Collaborated with cross-functional teams to ensure timely completion of projects and deliverables.
- Developed strong relationships with clients, vendors, and internal stakeholders through excellent communication skills.
- Improved financial reporting accuracy with regular reconciliation of accounts and detailed analysis.
- Streamlined financial processes by implementing efficient accounting systems and procedures.
- Ensured compliance with GAAP and other regulatory requirements through diligent review of financial records and documentation.
- Spearheaded automation projects to increase efficiency in accounts payable, receivable, and payroll processing.
- Reduced outstanding account balances through diligent follow-up on overdue invoices and negotiating payment arrangements with clients.
- Enhanced financial reporting accuracy by reconciling accounts receivable ledger with general ledger monthly.
- Collaborated with sales team to resolve billing discrepancies, resulting in improved customer relationships and increased client satisfaction.
- Assisted in annual audit preparation, ensuring accurate representation of accounts receivable records and compliance with accounting standards.
- Maintained up-to-date customer contact information, enabling effective communication regarding account status and payment inquiries.
- Provided exceptional customer service when addressing client inquiries about their account status or billing concerns, building strong, long-lasting relationships.
- Prepared and mailed invoices to customers, processed payments, and documented account updates.
- Responded to inbound inquiries regarding accounts and payments.
- Prepared billing statements and invoices for customer purchases and recorded transaction date, price and fees to support accuracy.
- Reconciled accounts receivable ledger to verify payments and resolve variances.
- Made outbound calls to vendors and customers to discuss and resolve account needs.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Followed up overdue payments and payment plans from clients to establish good cash flow.
Accounts Receivable/Account Payable Specialist
Thermcor Inc.
03.2022 - 01.2023
- Streamlined accounts payable processes by implementing efficient invoicing and payment tracking systems.
- Reduced invoice processing time with accurate data entry and timely vendor communication.
- Improved cash flow management by negotiating favorable payment terms with suppliers.
- Enhanced financial accuracy through diligent reconciliation of vendor statements and company records.
- Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
- Collaborated with procurement team to resolve discrepancies between purchase orders and invoices received.
- Assisted in the preparation of monthly financial statements by providing accurate accounts payable information.
- Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Oversaw bookkeeping and accounting systems and entered data into systems accurately.
- Investigated daily variances and corrected errors to resolve discrepancies.
- Prepared month-end closing entries for detailed reporting and recordkeeping.
- Streamlined productivity by decreasing time-wasting tasks and helping supervisors.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Maintained good working relationships with vendors and resolved disputes.
- Prepared vendor invoices and processed incoming payments for provided hullboard insulation services onboard for the U.S. Navy and other Government vessels
- Updated accounting ledgers and journals to balance statements and maintain consistent records.
- Evaluated financial records to detect errors and discrepancies.
- Registered transactions and data on accounting database to track history and safeguard information.
- Reconciled bank accounts to verify accuracy of cash records.
- Assisted manager in conducting internal audits to analyze findings.
- Documented petty cash transactions in petty cash journal to summarize payments rendered, maintaining accurate records.
- Stored office and client records on secured server to prevent data losses, conducting regular backups.
- Handled day-to-day accounting processes to drive financial accuracy.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Matched purchase orders with invoices and recorded necessary information.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Communicated with operation managers daily regarding work progress to ensure that line items requirements for QA Inspectors are being met for timely billing.
- Generated invoices upon receipt of billing information and tracked collection progress.
- Generated invoices in PIEE/WAWF, eCraft upon receipt of billing information tracked collection progress.
- Managed complex problem-solving for upper management in order to complete projects on-time and within budget.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Reconciled company bank, credit card and line of credit accounts, investigating and resolving discrepancies to keep accounts audit-ready.
Bookkeeper/Administrative Assistant
Chesapeake Public School
08.2008 - 03.2022
- Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Facilitated collaboration within the team by organizing regular meetings, maintaining meeting minutes, and tracking project progress.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Scheduled office meetings and client appointments for staff teams.
- Negotiated contracts with vendors and suppliers for office supplies, equipment and services.
- Managed department budgets and generated financial reports for management review.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Completed forms, reports, logs and records to quickly handle all documentation for human resources.
- Volunteered to help with special projects of varying degrees of complexity.
- Managed a six million dollar grant for Federal Programs/Title I Office.
- Supervised School Administrators and their Bookkeepers on spending Federal Fund to ensure guidelines of the VDOE and Federal Programs Title I Office was being followed.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
Education
High School Diploma -
East High School
Cheyenne, WY06.1989
Skills
- Process Improvement
- Customer Experience
- Staff Training
- Cross-Functional Communication
- Financial Management
- Accounts Payable and Accounts Receivable
- Maintaining Clean Work Areas
- Reimbursement Processing
- Data Collection
- Staff Management
- Employee Timesheet Processing
- Customer Relationship Management
- Workload Balancing
- Verbal and Written Communication
- Billing Codes
- Office Meetings
- Business Correspondence
- Regulatory Compliance
- Coaching and Mentoring
- Business Generation
- Data Confidentiality
- Documentation Proficiency
- Customer Relations
- Office Support
- Inventory Audits
- Analytical Thinking
- Corrective Actions
- Operational Efficiency
- Financial Analysis
- Records Organization and Management
- Office Supplies and Inventory
- Budget Controls
- Leadership
Timeline
Business Manager/Administrative Assistant
Small Guy Services
08.2022 - Current
Accounts Receivable/Account Payable Specialist
Thermcor Inc.
03.2022 - 01.2023
Bookkeeper/Administrative Assistant
Chesapeake Public School
08.2008 - 03.2022
High School Diploma -
East High School
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