Constance Lemen
Aroda,VA
Summary
Detail-oriented Staffing Coordinator with expertise in staff scheduling and recruitment strategies. Proven ability to streamline processes and enhance employee relations, ensuring operational efficiency and effective onboarding.
Overview
2027
2027
years of professional experience
Work History
Staffing Coordinator
Medical Facilities Of America
Culpeper, VA
12.2025 - Current
- Coordinated staffing schedules to ensure adequate coverage for the Culpeper location.
- Supported recruitment efforts by screening resumes and scheduling interviews with qualified candidates.
- Developed relationships with staffing agencies to enhance recruitment resources and strategies.
- Monitored staff performance and provided feedback to improve operational efficiency within teams.
- Verified payroll, vacation and sick time hours to support accounting processes.
- Assisted in onboarding new hires, facilitating a smooth transition into their roles and supporting employee retention efforts.
- Worked closely with other departments within the organization to address workforce planning needs effectively.
- Managed a database of qualified candidates, ensuring accuracy and up-to-date information to expedite the hiring process.
- Assisted with personnel records management to support recordkeeping accuracy.
- Collaborated with manager to determine department's short and long-term hiring needs.
- Managed applicant tracking system (ATS) database by entering, updating and maintaining candidate contact details, resumes, and supporting documentation.
- Coordinated with hiring managers to understand staffing needs, leading to more streamlined recruitment process.
- Assisted in the onboarding process for new employees, facilitating training and orientation activities.
- Maintained accurate employee records and updated staffing databases regularly for compliance.
- Communicated with department heads to identify staffing needs and address scheduling conflicts effectively.
Certified Nursing Assistant
Healthcare
03.2007 - 2026
- Collaborated with healthcare team to develop and implement personalized care plans.
- Assisted patients with daily living activities for enhanced comfort and wellbeing.
- Checked patient vitals such as temperature, blood pressure, and blood sugar levels.
- Answered call lights and supported patient comfort and safety by adjusting bed rails and equipment.
Office Manager
Senior Helpers
Warrenton, VA
01.2024 - 09.2024
- Managed daily office operations to ensure efficiency and productivity.
- Coordinated scheduling for staff and client appointments to optimize resource allocation.
- Implemented filing systems and maintained records for compliance and accessibility.
- Assisted in onboarding new employees by organizing training sessions and materials.
- Developed office protocols to enhance communication among team members and clients.
- Facilitated client inquiries and resolved issues promptly to ensure satisfaction.
- Monitored office inventory levels, ensuring adequate supplies for uninterrupted operations.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
- Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
- Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
- Developed comprehensive policy manuals outlining procedures and guidelines, contributing to a well-organized workplace culture.
- Developed and enforced office policies that aligned with company values and regulatory requirements, maintaining compliance.
- Implemented comprehensive training program for new hires, improving their integration into team and productivity.
- Spearheaded community outreach initiatives, improving company's local reputation and engagement.
- Streamlined document handling and processing, reducing turnaround time for client inquiries and requests.
Certified Nursing Assistant
Genesis HealthCare
Grafton, WV
2022 - 07.2024
- Assisted patients with daily living activities and personal care needs.
- Monitored vital signs and reported changes to nursing staff promptly.
- Maintained cleanliness and safety of patient environments, adhering to infection control protocols.
- Documented patient progress and care details in electronic health records accurately.
- Provided emotional support and companionship to enhance patient well-being.
- Trained new staff on best practices for patient care and safety procedures.
- Participated in quality improvement initiatives to enhance service delivery standards.
- Provided high-quality personal care services such as bathing, grooming, dressing, and feeding to ensure patient dignity.
- Maintained a clean, safe environment by sanitizing surfaces, changing linens, and disposing of waste properly.
Medical Records Clerk
Genesis HealthCare
Grafton, WV
2022 - 2023
- Organized patient records for efficient retrieval and compliance with healthcare regulations.
- Assisted in maintaining accurate electronic health record systems, ensuring data integrity and confidentiality.
- Processed medical record requests promptly, enhancing patient service and satisfaction.
- Collaborated with healthcare staff to streamline documentation processes for improved workflow efficiency.
- Conducted regular audits of medical records to ensure compliance with legal standards and internal policies.
- Ensured HIPAA compliance by adhering to strict confidentiality guidelines when handling sensitive patient information.
- Scanned medical records in digital format for easy retrieval and accessibility.
- Maintained patient confidence by keeping patient records information confidential.
- Uploaded physician progress notes, history, and physicals into electronic medical records.
- Assisted in preparation of medical records to release to other medical facilities requesting for patient history and information.
- Reviewed charts and flagged incomplete or inaccurate information.
- Responded effectively to requests for medical records from legal representatives, insurance companies, and other authorized parties in a timely manner.
- Maintained patient records in compliance with security regulations.
- Sorted and distributed incoming and outgoing medical records.
- Transcribed and entered patient medical information into electronic medical records systems.
- Followed up with medical staff regarding missing information in patient records.
- Identified new methods to optimize medical records management.
- Researched and resolved medical record discrepancies.
- Developed and implemented new filing system for medical records to improve efficiency.
- Used classification manuals to gain additional knowledge of disease and diagnoses processes.
Education
High School Diploma -
Preston High School
Kingwood, WVSkills
- Staff scheduling
- New hire onboarding
- Strong organization
- Staff coordination
- Schedule management
- Background checking
- Employee relations
- Recruitment strategies
- Record preparation
- Scheduling expertise
- Interviewing techniques
- Interview coordination
- Microsoft office
- Staffing agency coordination
- Employment recordkeeping
- Termination documentation
- Employee hiring
Timeline
Staffing Coordinator
Medical Facilities Of America
12.2025 - Current
Office Manager
Senior Helpers
01.2024 - 09.2024
Certified Nursing Assistant
Healthcare
03.2007 - 2026
Certified Nursing Assistant
Genesis HealthCare
2022 - 07.2024
Medical Records Clerk
Genesis HealthCare
2022 - 2023
High School Diploma -
Preston High School