DIANA TURK
Portsmouth
Summary
Detail-Oriented Administrative Assistant experienced in supporting leadership and managing office operations across various sectors. Improved office efficiency through effective calendar management, optimized communication, and organized tracking systems. Focused on leveraging technology to enhance documentation processes and streamline workflows.
Overview
15
15
years of professional experience
Work History
Administrative/Projects Assistant
ColonialWebb Contractors Company
Chesapeake
04.2025 - Current
- Provide daily administrative support to the regional leadership team, managing busy calendars, inboxes, and scheduling across multiple priorities.
- Coordinate and track contractor and personnel licensing documentation across 14 states, maintaining accurate status logs and filing renewals on schedule.
- Process weekly payroll data and job coding for the project team using Penta, ensuring data accuracy and timely submission.
- Organize permits, tracking logs, and project documentation to support project managers and remote field teams.
- Maintain internal employee databases, organizational charts, and distribution lists to ensure smooth internal communication.
- Utilize AI tools to draft communications, format internal documentation, and reduce processing turnaround times.
Administrative Assistant
LTD Hospitality Group, LLC
Virginia Beach
01.2024 - 01.2025
- Supported executive leaders with calendar scheduling, travel planning, and administrative logistics.
- Organized and optimized shared digital folder structures (Teams) to improve team access and file retrieval.
- Prepared meeting agendas, drafted clear minutes, and tracked action items to support project completion.
- Oversaw confidential records management and general corporate administrative workflows.
- Managed routine office operations including expense tracking, digital deposits, and supply inventory.
Administrative Assistant
Hampton Roads Executive Roundtable
Norfolk
01.2023 - 01.2024
- Provided day-to-day administrative support to the organization's leader, assisting with meeting coordination and logistics.
- Maintained accurate member rosters, distributed communications, and recorded official meeting minutes.
- Planned and executed offsite events, managing communications with venues, AV technicians, and catering services to ensure successful outcomes.
- Assisted with accounts receivable and accounts payable processes, contributing to accurate financial record-keeping.
- Assisted with routine social media scheduling and website updates.
Project Specialist/Administrative Assistant
Goodwill of Colorado
Westminster
01.2021 - 01.2023
- Maintained documentation, tracking files, insurance certificates, and city paperwork for a portfolio of 50+ properties.
- Coordinated routine administrative tasks across multiple internal teams, subcontractors, and municipal entities.
- Created organized compliance checklists and administrative presentations.
- Processed onboarding materials, benefits documentation, and basic payroll inputs.
- Managed invoice coding and digital tracking for insurance and property operations.
Administrative Coordinator
SRS Capital Advisors, Inc.
Denver
01.2012 - 01.2021
- Coordinated calendar management, travel arrangements, and expense reporting for company founders, ensuring efficient use of time and resources.
- Streamlined office operations by coordinating IT support requests, maintaining updated databases, and managing office supply inventory.
- Facilitated account setup forms, tracked client interactions, and managed outgoing communications to enhance client relationship management.
- Oversaw client document routing and electronic signatures through DocuSign.
- Prepared standard financial reports, formatted presentation materials, and updated tracking spreadsheets.
Education
Bachelor of Arts - Counseling Psychology / Home Economics
Christian Heritage College
San Diego, CASkills
- Administrative Support
- Project Coordination
- Document Drafting
- Meeting Coordination
- Calendar Management
- Workflow Coordination
- Data tracking
- Digital File Organization
- Document Management
- Reporting
- Data Entry
- Office Administration
- Travel Arrangements
- Scheduling software
- Microsoft Office Suite
- Spreadsheet software
- Teams
- Zoom
- Adobe
- QuickBooks
- DocuSign
- Penta
- compliance tracking
- attention to detail
- time management
- File management
- Meeting Prep & Minutes
- Vendor & Client Communication
- Editing skills
- Travel arrangements
- Editing skills
Timeline
Administrative/Projects Assistant
ColonialWebb Contractors Company
04.2025 - Current
Administrative Assistant
LTD Hospitality Group, LLC
01.2024 - 01.2025
Administrative Assistant
Hampton Roads Executive Roundtable
01.2023 - 01.2024
Project Specialist/Administrative Assistant
Goodwill of Colorado
01.2021 - 01.2023
Administrative Coordinator
SRS Capital Advisors, Inc.
01.2012 - 01.2021
Bachelor of Arts - Counseling Psychology / Home Economics
Christian Heritage College