Ellen Kallenbach
Chesterfield
Summary
Accomplished Sr. Executive Assistant with a proven track record at Guilford Company, enhancing business operations through meticulous attention to detail and exceptional interpersonal skills. Expert in executive support and process improvement, significantly improving scheduling efficiency and confidentiality management. Skilled in professional presentation development and budget management, consistently delivering results beyond expectations.
Overview
32
32
years of professional experience
Work History
Sr. Executive Assistant
Guilford Company
01.2023 - Current
- Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for the president.
- Reviewed accuracy of invoices.
- Schedule contractors for residents.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
Sr. Executive Assistant
Jonah, LLC
05.2011 - 01.2023
- Assisted managing Director with all aspects of Investment Firm, as well as personal financial investments for the family.
- Managed bill paying, taxes, payroll, and many account reconciliations.
- Maintained relationships with Investment Firms and contacts with extreme confidentiality.
Sr. Administrative Assistant
Genworth Financial
02.2002 - 05.2011
- Prepared President's Calendar.
- Assisted with new hire training.
- Executed emails, calls, tasks, travel arrangements and expenses.
- Mastered powerpoint presentations and other in-depth office communications.
- Engaged in event planning.
Operations Administrator/PC Coordinator
Wachovia Securities
12.1997 - 02.2002
- Lead overall operations in the Richmond equity office.
- Coordinated aspects of new hires in 7 locations.
- Maintained all computer hardware/software inventory and ordering.
- Oversaw cellphone contracts and inventory.
- Investigated stock performance and commissions for all analysts.
- Lead video conferences and presentations.
Treasury Specialist
Circuit City Stores, Inc.
10.1992 - 12.1997
- Accomplished daily multi-million dollar cash settlements.
- Forged Barrow/Investment for Circuit City Stores, Carmax and First North American National Bank.
- Navigated all wire requests for corporate operations.
Education
High School Diploma -
Lee Davis High School
Mechanicsville, VA06.
Networking Program
J. Sargeant Reynolds
Richmond04.2000
Computer Programming I & II, Accounting
Richmond Technical Center
Richmond, VA06.1991
Skills
- Process improvement strategies
- Exceptional interpersonal skills
- Calendar Management Proficiency
- Meticulous attention to detail
- Administrative Skills
- High-level confidentiality
- Human resources knowledge
- Executive Support Expertise
- Professional Presentation Development
- Effective problem solving
- Budget Management Experience
Timeline
Sr. Executive Assistant
Guilford Company
01.2023 - Current
Sr. Executive Assistant
Jonah, LLC
05.2011 - 01.2023
Sr. Administrative Assistant
Genworth Financial
02.2002 - 05.2011
Operations Administrator/PC Coordinator
Wachovia Securities
12.1997 - 02.2002
Treasury Specialist
Circuit City Stores, Inc.
10.1992 - 12.1997
High School Diploma -
Lee Davis High School
Networking Program
J. Sargeant Reynolds
Computer Programming I & II, Accounting
Richmond Technical Center
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