Jeanette Key
Staunton
Summary
Detail-oriented Administrative Coordinator skilled in time management, file organization, and effective communication. Proven ability to streamline operations and enhance productivity, ensuring smooth daily business functions.
Overview
14
14
years of professional experience
Work History
Administrative Coordinator
Rogers Group Inc
Staunton, VA
05.2026 - Current
- Facilitated smooth day-to-day operations by anticipating needs, proactively addressing potential issues, and efficiently resolving problems as they arose.
- Answered phone calls and responded to inquiries from customers, vendors and other external contacts.
- Supported project management efforts by tracking deadlines and deliverables effectively.
- Collaborated with team members to streamline administrative processes, increasing overall productivity.
- Maintained a well-organized filing system to ensure easy access to important records and documents.
- Managed and maintained electronic and paper-based filing systems to keep essential documents and information easily accessible and organized.
- Provided exceptional administrative support to executive staff members through meticulous organization skills and attention to detail.
- Greeted visitors with professionalism and enthusiasm to provide support and direct guests to appropriate department.
- Contributed to a positive work environment by proactively addressing employee concerns and fostering open channels of communication among colleagues.
- Managed inventory of office supplies, ensuring essential items were always in stock.
- Negotiated with vendors for office supplies, securing cost savings while maintaining quality.
Accounts Payable Coordinator
B & S Contracting Inc.
Staunton, VA
08.2012 - Current
- Processed vendor invoices, ensuring timely and accurate payments.
- Managed electronic payment systems to streamline accounts payable operations.
- Reconciled discrepancies between purchase orders and vendor statements.
- Collaborated with cross-functional teams to resolve invoice-related issues.
- Implemented process improvements, enhancing operational efficiency in payment cycles.
- Managed vendor relationships, ensuring prompt responses to inquiries and resolving disputes.
- Coordinated with other departments as needed for approval or clarification on invoiced items, promoting effective cross-functional collaboration throughout the organization.
- Completed month-end closings with journal entries and reconciling accounts.
- Reduced late payment fees through timely and accurate invoice management.
- Facilitated timely payments by monitoring accounts payable aging reports and prioritizing high-risk items.
- Supported audit processes, gathering necessary documentation to ensure compliance with company policies and regulations.
- Enhanced internal controls by developing and implementing policies and procedures for accounts payable activities.
- Streamlined invoice processing by implementing an efficient filing system.
- Provided regular updates on outstanding invoices to management, enabling informed decision-making regarding cash flow management strategies.
- Achieved timely payment cycles, scheduling and executing payment runs according to supplier agreements.
- Enhanced vendor relationships by ensuring timely payments and resolving discrepancies promptly.
- Facilitated smooth year-end closing by organizing and reconciling accounts payable records.
- Reduced processing errors, implementing double-check system for all outgoing payments.
- Reduced late payment fees and maintained good credit standing by prioritizing invoices based on due dates.
- Input financial data and produced reports using Trimble Software.
Education
High School Diploma -
Turner Ashby High School
Bridgewater, VASkills
- Attention to detail
- Data entry
- Time management
- File organization
Timeline
Administrative Coordinator
Rogers Group Inc
05.2026 - Current
Accounts Payable Coordinator
B & S Contracting Inc.
08.2012 - Current
High School Diploma -
Turner Ashby High School