Juliana Stewart
Portsmouth
Summary
Dynamic Document Control Coordinator with a proven track record at American Botanicals, enhancing document retrieval efficiency and compliance through innovative tracking procedures. Skilled in document archiving and quality assurance, I excel in problem-solving and attention to detail, driving process improvements that elevate organizational performance.
Overview
6
6
years of professional experience
1
1
Certification
Work History
Document Control Coordinator
American Botanicals
02.2025 - Current
- Organized and maintained document control systems for efficient access and retrieval.
- Assisted in the implementation of document tracking procedures to enhance accuracy.
- Supported compliance efforts by ensuring documentation met regulatory standards.
- Collaborated with team members to identify areas for process improvement in document management.
- Monitored version control processes to maintain document integrity throughout project lifecycle.
- Created and updated standard operating procedures for document handling and storage.
- Evaluated current document processes, suggested methods for change and implemented successful improvements.
Administrator
Colonna's Shipyard Inc
01.2023 - 01.2025
- Supported daily operational tasks by managing schedules and coordinating meetings.
- Maintained accurate records and documentation for administrative processes.
- Utilized office software to streamline data entry and reporting tasks.
- Collaborated with departments to facilitate efficient workflow and communication.
- Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
- Organized workflow and delegated tasks effectively to ensure timely project completion without compromising quality.
- Supervised administrative support staff members, offering guidance, feedback, and mentorship that contributed to their professional growth and development.
- Improved employee productivity with effective time management strategies for daily tasks.
- Served as a liaison between departments, fostering open communication channels that improved overall organizational function.
- Developed comprehensive filing system that significantly improved document retrieval times.
Office Administrator
American Botanicals
11.2019 - 01.2023
- Coordinated office operations, ensuring efficient workflow and resource allocation.
- Managed scheduling and appointment systems to optimize team productivity.
- Implemented filing system improvements, enhancing document retrieval efficiency.
- Assisted in budget tracking and expense reporting for departmental activities.
- Maintained inventory levels of office supplies, streamlining procurement processes.
- Supported onboarding processes for new staff, facilitating smooth transitions into roles.
- Developed training materials to enhance staff understanding of office protocols.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained electronic and paper filing systems for easy retrieval of information.
Education
Associate of Science - Accounting/ Horticulture
Tidewater Community College
Norfolk, VA12-2020
Skills
- Document control software
- Document archiving
- Tracking document flow
- Data accuracy
- Compliance controls
- Records maintenance
- Document distribution
- Quality assurance
- Electronic records management
- Sensitive document management
- Problem-solving
- Time management
- Customer service
- Attention to detail
Certification
- Certified Accounting Technician
Timeline
Document Control Coordinator
American Botanicals
02.2025 - Current
Administrator
Colonna's Shipyard Inc
01.2023 - 01.2025
Office Administrator
American Botanicals
11.2019 - 01.2023
Associate of Science - Accounting/ Horticulture
Tidewater Community College