KARA SULLIVAN
Lynchburg
Summary
Highly self-motivated business professional with 16 years experience in accounting. Skilled in problem solving with proven skills in managing routine and complex business accounting needs. Possesses an insatiable drive to achieve and exceed goals, and dedicated to continuous process improvement in the face of rapidly evolving and changing markets. Extremely results-oriented and proactive in addressing and resolving problems.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Jr. Accountant
English Construction Company, Inc.
08.2020 - Current
- Reports directly to CFO.
- Remit weekly payments for Federal & State payroll taxes withheld in VA, NC, SC and WV.
- Enter billings & estimates for subsidiary companies.
- Process pay applications.
- Set up cost codes.
- Enter journal entries & prepare bank reconciliation for 18 privately owned entities.
- Remit monthly and quarterly sales tax payments to VA, NC, and SC.
- File quarterly IFTA payments.
- Remit weekly child support payments to state of VA.
- Process weekly payroll for 10 companies with 500+ employees.
- Upload direct deposit files to bank on a weekly basis.
- Reconcile monthly bank statements for 10 subsidiary companies for Payroll and Operating accounts.
- Assists with compiling data and reports for yearly audit.
Business Office Manager
Wicked Diesel & Automotive Repair
07.2017 - 08.2020
- Performed billing, collection and reporting functions for office generating over $2,000,000 annually.
- Oversaw inventory activities, including ordering, stocking and shipment receiving.
- Managed weekly budget and managed cash flow and line of credit.
- Processed customer payments, bank deposits, and collections.
- Processed weekly payroll for 8 employees.
- Set terms with existing vendors and negotiated pricing for optimal savings.
- Ordered parts from various vendors and billed into QuickBooks.
- Processed all vendor payments and monthly sales tax payments.
- Responsible for monthly bank reconciliations.
- Managed Google business page and reviews.
- Created and launched website, and processed web orders.
- Assisted in marketing strategies and appeared in several radio ads.
- Responsible for yearly renewal for health insurance, business insurance, and worker's comp.
- Processed all new hire paperwork and benefits.
- Answered phone calls and obtained vehicle information once arrived.
- Facilitated vehicle tows.
- Initiated repair order, estimate and invoice in Mitchell system.
- Called customers with estimates to sell the job.
Accounting Specialist
Moore & Giles, Inc
12.2013 - 07.2017
- Maintained financial records by analyzing accounts.
- Reconciled general and subsidiary bank accounts.
- Processed vendor vouchers and payments.
- Monitored daily bank balances and cash deposits to maintain cash flow.
- Processed sales rep commission reports and payments.
- Processed cost tier adjustments on inventory.
- Reconciled AR, AP and Inventory trial balances to ensure accuracy.
- Investigated variances and corrected errors by posting journal entries.
- Assisted VP of Finance in preparing month end financial reports by reviewing Fixed Assets, General Ledgers, Inventory, Variances, Cost of Sales, and Bank Reporting.
- Managed 2 non-supervisory employees and one subordinate supervisor.
- Responsible for the training and overall direction, coordination, and evaluation of Accounts Receivable department.
- Assisted with implementation of new scanning software.
Credit Manager
Moore & Giles, Inc
12.2010 - 12.2013
- Ran credit checks on new customers evaluating creditworthiness and risk factors to determine credit limits assigned.
- Conducted yearly credit insurance renewal on insured accounts.
- Determined timeliness of placing accounts through collections and handling of bankruptcy paperwork.
- Responsible for managing 2 accounts receivable clerks and work flow.
- Oversaw all reporting, documentation and recordkeeping requirements for department.
- Processed bank deposits, credit card transactions, and sales tax exemptions.
- Managed customer accounts over 60 days and resolved escalated situations.
- Successfully implemented new procedures and duties to encourage continuous improvement.
Accounts Receivable Clerk
Moore & Giles, Inc
06.2008 - 12.2010
- Reviewed daily shipments, adjusted inventory and processed invoices; verifying accuracy of quantities, bin locations, freight, and tax calculations.
- Processed all employee orders, web orders, credit memos, returns, price adjustments, sales tax adjustments, and write-offs.
- Responsible for contacting past due accounts for Hospitality, Aviation, and Accessory divisions.
- Researched and resolved billing and invoice variances.
Education
Associate of Applied Science - Accounting & Management
Central Virginia Community College
Lynchburg, VASkills
- Financial Management
- Business Administration
- Cash Flow Management
- Invoicing & Billing
- Accounts Payable and Receivable
- Month-end reports
- General Ledger Entries
- Operational Improvement
- Vendor Payments
- Bank Reconciliation
- Payroll Processing
- Quickbooks
Certification
- Automotive Training Institute: "Align Your Shop for Profit"
- Automotive Training Institute: "Leadership Mastery"
- Automotive Training Institute: "Always Be Marketing"
- Automotive Training Institute: "Staffing and Hiring"
Timeline
Jr. Accountant
English Construction Company, Inc.
08.2020 - Current
Business Office Manager
Wicked Diesel & Automotive Repair
07.2017 - 08.2020
Accounting Specialist
Moore & Giles, Inc
12.2013 - 07.2017
Credit Manager
Moore & Giles, Inc
12.2010 - 12.2013
Accounts Receivable Clerk
Moore & Giles, Inc
06.2008 - 12.2010
Associate of Applied Science - Accounting & Management
Central Virginia Community College
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