Katie Smith
Chesapeake
Summary
Motivated and energetic, Project Accountant with a diverse employment background in accounting, payment services, management, and customer service. Demonstrated excellence in adapting to new learning environments and leveraging strong organizational skills and time management abilities. Eager to learn, continuously developing and nurturing robust team dynamics and fostering lasting customer relationships.
Overview
15
15
years of professional experience
Work History
Project Accountant
HBA Architecture & Interior Design Inc.
02.2020 - Current
- Manage receivable and payable accounts.
- Monitore company credit card activities and verified statement details.
- Manage general ledger accounts.
- Prepare and submitted sales tax reports.
- Handle all processing and review of invoice tasks for both clients and consultants.
- Secure timely payments and minimize outstanding collection balances.
- Manage insurance, mileage logs, and expense reports efficiently.
- Assisting with payroll administration and ensure accurate tracking of time worked by staff.
- Maintain record of employee PTO usage.
- Consistent and error-free billing for active projects.
- Processing all Client/Consultant payments.
- Kept comprehensive logs of financial records and transactions.
- Preparation of monthly P&L Reports.
- Regularly engage in project review meetings to ensure proper compliance and progress with principal stakeholders.
- Collaborate in monitoring IT budget expenditures.
- Supporte year-end closing activities.
- Handle the organization and distribution of 1099 documents.
- Develope Consultant contracts tailored to specific project requirements.
- Monitored all project documentation such as POs, WOs, and COs.
Project Administrator
RQ Construction, LLC
01.2023 - 08.2023
- Managed administrative tasks for multiple projects with budgets between $30M and $300M.
- Maintained direct coordination with subcontractors during each project phase to achieve successful outcomes.
- Handled prequalification processing efficiently.
- Managed contractual agreements across multiple projects.
- Executed modifications to orders.
- Monitored processes to meet compliance objectives.
- Managed insurance compliance for subcontractors
- Oversee high-volume financial transactions related to accounts receivable and payables.
- Processed monthly invoices for Government submission.
- Tracked and categorized CLIN/SLIN breakdowns with high attention to detail.
- Oversaw subcontractors' full compliance with company standards.
Office Administrator/Assistant
Boulevard Veterinary Hospital
09.2018 - 01.2020
- Managed financial transactions and maintained accurate receivables records.
- Oversaw concurrent communication channels seamlessly.
- Planned client engagements to ensure seamless operations.
- Balanced overlapping work commitments in fast-paced environments involving client interaction.
- Exhibited patience while actively listening to discussions.
- Oversaw procurement and stock management of office materials and products.
Department Manager
Walmart
04.2010 - 08.2018
- Oversaw and coordinated inventory control processes.
- Managed department staff and resources.
- Managed financial transactions, including handling all accounts receivable and payable.
- Developed strategies to elevate skills of team personnel.
- Ensuring that associates are trained in current procedures
- Communicating with customers to resolve issues with orders
- Tracking vendor orders and deliveries
- Handled transactions using cash, check, and digital payments smoothly.
- Fostering a positive work environment by leading by example
- Coordinated ordering and monitored stock levels.
Education
Radiology Program -
Lamar University
01.2014
High School -
Central Heights High School
01.2008
Skills
- Highly dependable
- Accounts Receivable/Payables
- Preparing P&L Reports
- Tracking General Ledger
- Client Invoicing
- Time Management
- Verbal and Written Communication Skills
- Customer Service
- Team Development
- Process Improvement
- Attention to Details
- Microsoft Excel expertise
- Bank reconciliation
Experience
17, 12, 12, 3, 5
Technical Capabilities
- Excel - proficient
- Word
- Deltek
- BlueBeam Revu
- Viewpoint Project Management Software
- Cornerstone Operating System - proficient
Professional Development
- Central Heights High School, 2008
- Lamar University Radiology Program, 2011-2014
Timeline
Project Administrator
RQ Construction, LLC
01.2023 - 08.2023
Project Accountant
HBA Architecture & Interior Design Inc.
02.2020 - Current
Office Administrator/Assistant
Boulevard Veterinary Hospital
09.2018 - 01.2020
Department Manager
Walmart
04.2010 - 08.2018
Radiology Program -
Lamar University
High School -
Central Heights High School
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