Keri Klotz
Ashburn,VA
Summary
Dynamic professional with strong analytical, communication, and teamwork skills, demonstrating a proven ability to adapt quickly to new environments. Committed to contributing to team success while pursuing opportunities for professional development. A positive attitude and dedication to continuous learning drive a passion for achieving excellence in every endeavor. Prepared to leverage diverse skills and experiences to make a meaningful impact within a collaborative team setting.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Executive Assistant
MAC Aerospace Corporation
07.2025 - Current
- Organized and coordinated conferences and monthly meetings.
- Facilitated training and onboarding for incoming office staff.
- Used advanced software to prepare documents, reports, and presentations.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Coordinated events and worked on ad hoc projects.
- Processed travel expenses and reimbursements for executive team and senior management group.
Survey Executive Specialist
Bohler, LLC
02.2023 - 07.2025
- Serve as the escalation point and lead for the Survey Department.
- Partnered with management to coach, discipline and manage employees.
- Manage the end-to-end request for proposal (RFP) process, ensuring timely completion by team for submission.
- Managed the administrative staff of three employees and conduct monthly and yearly reviews.
- Communicate with subconsultants to obtain qualifications, pricing, and scope of work, ensuring alignment with project requirements.
- Oversee accounts receivable (AR) coordination, tracking payments, and ensuring timely collection.
- Prepare and manage lien waivers to facilitate smooth payment processing and maintain compliance.
- Sit in on high-level confidential meetings, exercising discretion and professionalism in handling sensitive information.
- Assist in monitoring project budgets, tracking expenses, and ensuring fiscal responsibility.
- Manage and train survey employees, developing onboarding agendas and administrative staff.
- Support the development and management of project schedules to ensure timely completion.
- Develop client relationships through proactive communication and problem resolution.
- Lead system integrations and enhancements to improve workflow efficiency.
Project Coordinator
Bohler, LLC
06.2021 - 01.2023
- Conduct research on deeds, plats, and property records across various jurisdictions to support project needs.
- Assist project managers by gathering and organizing relevant documentation to keep schedules on track.
- Maintain accurate and up-to-date records within the VA database while ensuring compliance with confidentiality protocols.
- Communicate with government agencies, courthouses, and record-keeping offices to retrieve necessary documents.
- Track research progress and provide regular updates to project managers and stakeholders.
- Ensure proper documentation storage and retrieval processes for easy access and compliance.
- Support general project coordination tasks, including scheduling, data entry, and administrative support.
Administrative Assistant
Bohler, LLC
07.2019 - 05.2021
- Research, write, and edit RFP responses for construction and surveying projects.
- Collaborate with technical teams, project managers, and executives to gather information and ensure accuracy.
- Develop tailored content that aligns with client requirements and industry standards.
- Maintain a library of proposal templates, past responses, and supporting documentation.
- Manage proposal timelines and ensure on-time submission of high-quality documents.
- Review RFP requirements to ensure compliance and completeness.
- Conduct quality control checks for formatting, grammar, and clarity.
- Assist in the development of presentations and supporting materials for client meetings.
Event Staff
Bravo! Events by Design
09.2017 - 02.2020
- Provided exceptional customer service to all guests and escalated concerns where needed.
- Performed post-event tasks such as breaking down areas, removing trash, and cleaning facilities.
- Oversaw event operations to keep running smoothly.
- Utilized great communication and interpersonal skills when interacting with parties to promote smooth and efficient operations.
- Followed strict guidelines for handling confidential information.
Event Coordinator/Administrative Assistant
The Indigo Road Restaurant Group
08.2016 - 08.2017
- Consulted with clients to design and execute successful events.
- Monitored budgets, ensured compliance, and approved financial transactions.
- Supervised staff scheduling and assigned duties for event preparation.
- Created detailed timelines and budgets for events to meet all deadlines.
- Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation, and proposal development for various events.
- Researched and identified new vendors and suppliers to obtain competitive pricing.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained inventory of office supplies and placed orders.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
Education
No Degree - Mass Communications
Northern Virginia Community College
Sterling, VirginiaSkills
- Project Management, Meeting Planning & Coordination
- Vendor & Stakeholder Management
- Budgeting & Financial Oversight
- Logistics & Scheduling
- Team Leadership & Training
- Registration & Guest Services
- Problem-Solving & Crisis Management
- Effective Communication & Client Relations
- Workflow Optimization & Administrative Support
- Proficient in Microsoft Office Suite (Word, Excel, Outlook and PowerPoint) for daily administrative and reporting tasks
- Skilled in Vantagepoint for billing/client information, for project and financial management Experience with Procore, Concur, Revu Bluebeam, Building Connected, Hubspot & Mondaycom
Certification
- CNP - Certified Notary Public
Timeline
Executive Assistant
MAC Aerospace Corporation
07.2025 - Current
Survey Executive Specialist
Bohler, LLC
02.2023 - 07.2025
Project Coordinator
Bohler, LLC
06.2021 - 01.2023
Administrative Assistant
Bohler, LLC
07.2019 - 05.2021
Event Staff
Bravo! Events by Design
09.2017 - 02.2020
Event Coordinator/Administrative Assistant
The Indigo Road Restaurant Group
08.2016 - 08.2017
No Degree - Mass Communications
Northern Virginia Community College