Kimberly Mattos
Virginia Beach,VA
Summary
Detail-oriented governmental accountant with a strong track record in public sector financial management, budget analysis, and regulatory compliance. Skilled in preparing and monitoring budgets, maintaining accurate financial records, and ensuring adherence to governmental accounting standards and audit requirements. Experienced in collaborating with internal departments, external auditors, and oversight agencies to support fiscal transparency and accountability. Adept with enterprise financial systems, grant reporting, and process improvements that enhance efficiency and internal controls. Committed to safeguarding public resources and delivering accurate, timely financial insights to support informed decision-making.
Overview
20
20
years of professional experience
Work History
Accountant III
City of Virginia Beach
01.2022 - Current
- Conduct independent research, analysis, reconciliation, and summarization of financial data to support accurate reporting and audit readiness.
- Contribute to the preparation of the Annual Comprehensive Financial Report (ACFR), Popular Annual Financial Report (PAFR), and monthly interim financial statements.
- Perform budget-to-actual and prior-year variance analysis for assigned funds; provide clear, detailed explanations of variances to management.
- Develop and maintain detailed worksheets, schedules, and supporting correspondence to communicate financial information and results.
- Manage allocation of trustee taxes and reconciliation of real estate and personal property taxes to ensure compliance and accuracy.
- Support capital project closeouts by preparing reports, compiling project revenue and expenditure data, and collaborating with accounting team members to finalize project lists.
- Oversee bi-weekly payroll reconciliations; research costing errors and ensure accurate posting of payroll to the General Ledger.
- Prepare journal entries based on revenue and expense reconciliations to maintain proper financial records.
- Apply knowledge of Generally Accepted Accounting Principles (GAAP) reporting program requirements to ensure compliance with best practices.
- Provide training and guidance to new accounting staff and city departments on governmental accounting policies, procedures, and financial guidelines.
- Prepared the Schedule of Expenditures of Federal Awards capturing the types and amounts of federal awards received and expended during the fiscal year.
Accountant II
City of Virginia Beach
01.2020 - 01.2022
- Assisted in developing the annual operating budget for Behavioral Health and Developmental Services by analyzing historical trends, FTE counts, and state/federal funding requirements.
- Collected and compiled financial data for mid-year and year-end performance contracts, including revenues and expenditures from multiple programs and grants.
- Performed cost accounting functions for revenue and expense recognition; ensured compliance with complex state and federal grant reporting requirements.
- Prepared monthly and quarterly cost accounting reports for Human Services programs and grants to support financial monitoring and decision-making.
- Compiled financial reports for multiple programs, including operating budgets and mid-year and year-end financial status reports, in support of the Finance Officer.
- Assisted with the annual ICF Cost Settlement report for Human Services Intermediate Care Facilities, ensuring accuracy and compliance.
- Prepared journal entries and processed interdepartmental transactions, including zero-dollar invoices, based on revenue and expense reconciliations.
- Managed the cash report upload process to ensure accurate revenue coding and proper posting of reimbursements.
- Oversaw procurement card program management, reviewing and allocating monthly purchases across Human Services divisions.
- Maintained internal and external audit documentation, ensuring accuracy and readiness for financial audits.
- Supported program supervisors by providing financial analysis, resolving accounting issues, and preparing ad-hoc financial reports as requested.
- Administered and supervised the Human Services contract process, including scope development, cost-benefit evaluations, and vendor proposal analysis.
Financial Specialist
City of Virginia Beach
01.2019 - 01.2020
- Conduct independent research, analysis, reconciliation, and summarization of financial data to support audits and financial reporting.
- Assisted in the oversight of grants and awards, ensuring compliance with federal, state, and grantor financial requirements.
- Generated and analyzed financial system reports, monitoring multiple revenue sources, tracking statutory deadlines, and initiating corrective actions as needed.
- Managed accounts receivable and payable functions, including invoice processing, payment collection, and maintenance of customer financial agreements.
- Directed the annual unclaimed property process, preparing reports, issuing due diligence notices, and ensuring compliance with state regulations.
- Coordinated, reviewed, and entered data for newly acquired or constructed assets; researched and resolved discrepancies in fixed asset records.
- Contributed to the preparation of major financial reports, including the Comprehensive Annual Financial Report (CAFR), Interim Financial Report, State Cost Report, monthly financial statements, and indirect cost report.
- Oversaw the City’s fiscal year write-off process to ensure accurate and timely adjustments to financial records.
- Managed the Commonwealth Accounting and Reporting System (CARS) quarterly reconciliation process, ensuring accuracy and compliance.
Payroll and Leave Specialist Supervisor
City of Virginia Beach
01.2017 - 01.2019
- Supervised payroll and leave preparation, maintenance, and processing for the City of Virginia Beach Human Services Department.
- Hired, trained, evaluated, and led a team of account clerks, fostering staff development and ensuring departmental goals were achieved.
- Developed and managed staff work schedules to provide full coverage of payroll operations.
- Conducted one-on-one meetings and provided feedback to support employee growth and performance improvement.
- Reviewed bi-weekly payroll reports to ensure accuracy and compliance with city policies.
- Created and managed monthly reconciliation spreadsheets, consolidating data from multiple databases for state reporting of position data.
- Updated and streamlined payroll and HR process documentation to improve efficiency and accuracy.
- Delivered department-wide training to over 1,300 employees on timesheet/leave submission and InSite self-service tools.
- Produced timely ad-hoc reports, including payroll variance analyses, leave without pay tracking, and overtime usage.
- Recommended, documented, and implemented internal controls to strengthen payroll and leave processes.
- Provided responsive customer service, addressing payroll and leave inquiries from internal staff and external stakeholders.
Payroll Supervisor
Southeastern Virginia Training Center
01.2013 - 01.2017
- Directed payroll and leave operations, ensuring compliance with state and agency policies while maintaining effective internal controls.
- Reviewed and edited payroll reports for accuracy prior to certification, safeguarding compliance and reducing errors.
- Led process improvement initiative resulting in a 45% reduction in overtime for the Virginia Department of Mental Health.
- Generated and analyzed FTE counts and employment data to meet monthly reporting requirements.
- Prepared and submitted quarterly and year-end tax reports, as well as quarterly financial and statistical data to the Virginia Employment Commission.
- Oversaw monthly reconciliation of healthcare and retirement contributions and semi-monthly reconciliation of optional life insurance payments.
- Managed all employee records within CIPPS and Kronos, maintaining accuracy and security of payroll data.
- Administered agency-wide leave balances and security access controls.
- Produced comprehensive payroll reports for management, including semi-monthly payroll totals, annualized statistics, 1500-hour wage employee tracking, and overtime percentages.
- Supported Accounts Payable/Receivable functions by preparing journal entries, processing cash withdrawals, and recording deposits as needed.
Human Resources/Compensation Analyst
Citibank
01.2006 - 01.2013
- Managed and validated the global variable incentive compensation program, ensuring accuracy and compliance across multiple regions.
- Conducted year-over-year incentive analysis to identify trends, support budgeting, and guide executive decision-making.
- Calculated and processed exception payments, overtime, tuition reimbursements, and shift incentives with precision and timeliness.
- Processed and audited career mobility salary changes to maintain equitable and compliant compensation practices.
- Delivered market data and compensation trend analyses to managers, supporting salary structure alignment and workforce planning.
- Administered and monitored PeopleSoft security access, ensuring proper user roles and data protection.
- Produced ad-hoc departmental reports to address compensation, payroll, and workforce-related inquiries.
- Partnered with HR managers, recruiters, and leadership to support employee lifecycle activities, including onboarding, promotions, transfers, terminations, and short-term disability claims.
Education
BS - Business Finance
University of Phoenix
Jacksonville, FL01.2010
AAS - Computer Science
ECPI College of Technology
Virginia Beach, VA01.1996
Skills
- Governmental Accounting
- Cross-Functional Collaboration
- Preparation of governmental financial reports
- Financial analysis and reporting
- Developing operational guidelines
- Operational streamlining
- Flexible problem-solving
- Oracle Cloud expertise
Timeline
Accountant III
City of Virginia Beach
01.2022 - Current
Accountant II
City of Virginia Beach
01.2020 - 01.2022
Financial Specialist
City of Virginia Beach
01.2019 - 01.2020
Payroll and Leave Specialist Supervisor
City of Virginia Beach
01.2017 - 01.2019
Payroll Supervisor
Southeastern Virginia Training Center
01.2013 - 01.2017
Human Resources/Compensation Analyst
Citibank
01.2006 - 01.2013
BS - Business Finance
University of Phoenix
AAS - Computer Science
ECPI College of Technology