M. Marie Stokes
Fairfax
Summary
Experienced administrative professional prepared for this role with strong background in office management, scheduling, meeting planning and communication. Skilled in handling multiple tasks efficiently, ensuring smooth operations, and supporting executive teams. Team collaboration and adaptability to changing needs drive consistent achievement of organizational goals. Known for reliability and fostering positive work environment.
Overview
19
19
years of professional experience
Work History
Administrative Assistant
The MITRE Corporation
02.2006 - Current
- Supported executive and department staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Delivered excellent service to Sponsor through prompt responses to Sponsor inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Facilitated collaboration within team by organizing regular meetings and tracking project progress.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Maintained inventory of office supplies and placed orders.
- Coordinated travel arrangements for staff, ensuring cost-effective and timely accommodations and transportation.
- Managed scheduling for executive team, balancing complex calendars to ensure optimal use of time.
- Assisted coworkers and staff members with special tasks on daily basis.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
Education
B.A -
George Mason University
05-2000
Skills
- Skilled in Microsoft Office Suite
- Efficient Data Management
- Office Administration
- Excel Proficiency
- Prioritization and Scheduling
- Calendar Management
- Strong problem solver
- Event Planning
- Event Coordination
- Team Coordination
Timeline
Administrative Assistant
The MITRE Corporation
02.2006 - Current
B.A -
George Mason University
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