Nashwa Hamid
Arlington
Summary
Senior C-Level PA and Office Manager with extensive international experience in executive administration and project coordination. Recognized for building effective relationships with stakeholders while managing complex schedules and logistics in high-pressure environments. Proven adaptability and discretion ensure successful outcomes in diverse sectors.
Overview
26
26
years of professional experience
Work History
SR. EXECUTIVE ASSISTANT-HYBRID
Lockheed Martin
09.2023 - Current
- Executive Support: I serve as the primary administrative point of contact for the executive(s) and their leadership team. This includes managing daily tasks, phone duties, and general office coordination.
- Calendar Management: I perform complex and proactive calendar scheduling for senior executives, prioritizing meetings, resolving conflicts, and ensuring optimal time management.
- Travel Coordination: I arrange and manage all aspects of domestic and international travel, including itineraries, reservations, passports, visas, and coordination of any necessary security measures.
- Expense Management: Prepared and reconciled detailed expense reports using corporate systems like Concur, ensuring accuracy and compliance with company policies.
- Communication Management: Drafted, edited, and proofread correspondence, presentations, memos, and reports for internal and external distribution; managed communication flow by screening calls and emails with tact and discretion.
- Meeting and Event Planning: I plan and execute special events, offsite meetings, conferences, and VIP visits. Responsibilities include coordinating logistics, arranging catering and accommodations, and organizing agendas.
- Security and Confidentiality: I handle sensitive, confidential, and proprietary information with the highest level of discretion. Coordinate security procedures for classified projects or visiting personnel, which may require obtaining and maintaining a security clearance.
- Project Coordination: I assist with special projects and initiatives by compiling data from multiple sources, creating reports, and tracking deadlines to ensure project objectives are met.
- Stakeholder Relations: Built and maintained effective working relationships with internal staff at all levels and external customers, clients, and vendors to enhance collaboration.
- Office Operations: I manage office supplies, equipment, and administrative systems to ensure a smooth and efficient workflow.
SR. EXECUTIVE ASSISTANT
Boeing International
08.2014 - 08.2023
- Managed procurement operations, identifying suppliers, negotiating contracts, and scheduling deliveries for military aircraft to ensure timely project execution.
- Coordinated logistics for procurement, facilitating effective communication among procurement teams, vendors, and internal stakeholders to streamline operations.
- Conducted financial analyses and compiled expenditure reports for management and audits, enhancing transparency and accountability.
- Extensive financial analysis and preparation of detailed expense reports for management and auditing purposes.
- Besides supporting IT infrastructure needs, for my remarkable performance at work, I received four appreciation certificates along with one for the 'Employee of the Year.'
- My vast international experience cutting across industries, coupled with my bilingual proficiency and expertise in Fortune 500 environments, will allow me to deliver results even under dynamic, high-pressure settings.
- Conducted regular performance reviews, setting goals, and providing constructive feedback to drive continuous improvement.
- Mentored junior team members, fostering professional growth and enhanced problem-solving abilities.
OFFICE MANAGER TO CEO
Bankers Trust, Deutsche Bank
Jersey City
07.2000 - 05.2014
- Oversaw day-to-day operations for Group CEO, organized high-level events, and prepared correspondence for GCEO and Chairman.
- I provided calendar outlooks of one week in advance, scheduled overseas travels and maintained the atmosphere.
- Scheduled Board of Directors and General Assembly meetings, fulfilled personal requests, and communicated with affiliated banks.
- Coordinated relations with sister companies, maintained constant communication with senior management, and compiled quarterly project reports.
Education
Bachelor of Arts - English Lit. And Linguistics
University of Phoenix
Tempe, AZ05-1993
Skills
- Client relationship building
- Time management
- Problem-solving
- Problem-solving abilities
- Multitasking
- Reliability
- Excellent communication
- Organizational skills
- Team collaboration
- Effective communication
Languages
Arabic
Native/ Bilingual
Timeline
SR. EXECUTIVE ASSISTANT-HYBRID
Lockheed Martin
09.2023 - Current
SR. EXECUTIVE ASSISTANT
Boeing International
08.2014 - 08.2023
OFFICE MANAGER TO CEO
Bankers Trust, Deutsche Bank
07.2000 - 05.2014
Bachelor of Arts - English Lit. And Linguistics
University of Phoenix