Paula Recinos
Woodbridge
Summary
Organized and efficient Administrative Coordinator supporting corporate level officers and senior management personnel with demonstrated expertise in financial and operational leadership. Adroit professional exemplifies multidisciplinary managerial skill in process, procedure and policy improvement initiatives. Accomplished in workflow optimization techniques implementation which increase productivity, reduce labor and maintain business integrity and quality of service.
Overview
3
3
years of professional experience
1
1
Certification
Work History
Administrative Coordinator
Inova Health System
03.2023 - Current
- Assisted management with special projects to complete all tasks by deadlines.
- Managed and maintained electronic and paper-based filing systems to keep essential documents and information easily accessible and organized.
- Maintained office calendars to track important dates and deadlines.
- Maintained databases and contact lists to keep important contact information accurate and up to date.
- Prepared detailed documents and reports in adherence administrative processes.
- Monitored and ordered office supplies to keep office stocked with resources necessary to function smoothly.
- Coordinated and scheduled meetings and appointments to keep organization running smoothly.
- Created presentations and other materials to support organizational activities.
- Created multiple data tracking spreadsheets.
- Completed bi-weekly payroll for about 300 employees.
- Completed quarterly schedules for about 300 employees.
- Coordinated multiple pilots with various vendors.
Unit Secretary, Labor and Delivery
Inova Health System
10.2021 - 03.2023
- Managed incoming calls and directed to appropriate department.
- Maintained patient confidentiality in line with HIPAA regulations.
- Answered telephone calls to offer office information, answer questions, and direct calls to staff.
- Organized paperwork such as charts and reports for office and patient needs.
- Maintained current and accurate medical records for patients.
- Cross trained to FCC/NICU Clinical Technician. Performed various clinical tasks by taking vitals, inserting IVs, and assisting RNs with their duties.
- Processed medical insurance claims and payments.
Dental Assistant
WestWood Dental
08.2020 - 09.2021
- Cleaned and sanitized dental tools and equipment, straightened treatment rooms, and restocked supplies to prep for next patient and maintain health and safety practices.
- Sanitized trays, instruments, and surfaces for clean dental office setting and patient safety.
- Successfully assisted dentist by performing four-handed dentistry and other chair-side duties.
- Sterilized rooms and prepped equipment and instruments for an average of 15 procedures daily.
- Maintained dental supply inventory by checking stock to determine inventory levels and placing and expediting orders for supplies.
- Explained treatment procedures and instructed patients on home care guidelines.
- Documented patient dental health information, medical history, and vital signs for future reference.
- Created dental impressions used for diagnostics, opposing models and study casts to make crowns, bridges, and other dental prosthetics.
- Recorded patients' health histories, documented current symptoms, and pulled up records from prior visits for dentists to view and evaluate.
- Scheduled appointments for new and existing customers, factoring in provider availability and scheduling loads.
- Took dental images following strict patient protection rules, applying lead aprons.
- Prepared patient X-rays and images for review by dentist.
- Scheduled and confirmed patient appointments.
- Assisted in chair-side dental procedures by filling cavities and taking impressions.
Education
Associate of Science - Business Administration
Northern Virginia Community College
Annandale, VA05.2024
High School Diploma -
Potomac Senior High School
Woodbridge06.2020
Skills
- Administrative Arrangements
- Project Management
- Data Entry
- Verbal and Written Communication
- Event Planning
- Travel Arrangements
- Project Support
- Data Collection
- Report Analysis
- Microsoft Office
- Payroll Preparation
- Research and Analysis
Certification
- Certified Data Analyst, Google - April 2023
- CPI Training - November 2023 to December 2025
- CPR Training- October 2022 to October 2024
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Russian
Limited Working
Timeline
Administrative Coordinator
Inova Health System
03.2023 - Current
Unit Secretary, Labor and Delivery
Inova Health System
10.2021 - 03.2023
Dental Assistant
WestWood Dental
08.2020 - 09.2021
Associate of Science - Business Administration
Northern Virginia Community College
High School Diploma -
Potomac Senior High School
Similar Profiles
KOSHAN G WIJDANKOSHAN G WIJDAN
Business Analyst at Inova Health SystemBusiness Analyst at Inova Health System
Yvette BannisterYvette Bannister
Revenue Cycle Performance and Quality Supervisor at Inova Health SystemRevenue Cycle Performance and Quality Supervisor at Inova Health System
Monica P. PohlMonica P. Pohl
Financial Specialist II/ Float FS II at Inova Health SystemFinancial Specialist II/ Float FS II at Inova Health System
Loretta KusiLoretta Kusi
Clinical Technician II at Inova Health SystemClinical Technician II at Inova Health System
Mariana GallegosMariana Gallegos
Social Media Coordinator – Team Project at Nova Party BackdropsSocial Media Coordinator – Team Project at Nova Party Backdrops