Summary
Overview
Work History
Education
Skills
Timeline
Generic

Regina Gray

Lebanon

Summary

Dynamic Administrative Specialist with extensive experience in optimizing office operations and driving productivity improvements. Proven ability to manage complex schedules, facilitate effective communication, and coordinate multifaceted projects while upholding exceptional quality standards. Committed to fostering team collaboration and demonstrating adaptability in fast-paced environments. Proficient in leveraging office software, employing problem-solving techniques, and multitasking to deliver outstanding results.

Overview

18
18
years of professional experience

Work History

Administrative Technician

Boise Cascade BMD
02.2014 - 11.2022
  • Ordered and dispensed supplies to maintain office inventory.
  • Created, maintained and entered information into databases.
  • Located and attached appropriate files to incoming correspondence requiring replies.
  • Answered telephones to give information to callers, take messages or transfer calls.
  • Reconciled and noted and reported discrepancies found in records.
  • Matched order forms with invoices and recorded necessary information.
  • Debited, credited and total accounts on computer spreadsheets and databases, using specialized accounting software.
  • Accessed computerized financial information to answer general questions and give details on specific accounts.
  • Checked figures, postings and documents for correct entry, mathematical accuracy and proper codes.
  • Classified, recorded and summarized numerical and financial data to compile and keep financial records, using journals and ledgers and computers.
  • Coded documents according to company procedures.
  • Performed financial calculations, such as amounts due, interest charges, balances, discounts, equity and principal.
  • Maintained inventory records.
  • Performed personal bookkeeping services.
  • Compared computer printouts to manually maintained journals to determine if match.
  • Prepared trial balances of books.
  • Prepared purchase orders and expense reports.
  • Streamlined office operations by implementing efficient administrative processes and organizational systems.
  • Organized travel arrangements for staff members, ensuring seamless itineraries and accommodations for business trips.
  • Maintained strict confidentiality regarding sensitive company information safeguarding critical documents from unauthorized access.
  • Managed inventory control processes, maintaining appropriate supply levels while minimizing costs for office supplies and equipment.
  • Enhanced time management within the office environment by creating schedules prioritizing essential tasks.
  • Increased efficiency in expense reporting, streamlining submission procedures for faster reimbursement.
  • Collaborated with the HR department to maintain accurate employee records and facilitate performance evaluations.

Pharmaceutical Sales Representative

Premium Health Services
12.2009 - 12.2011
  • Responsible for ordering all pharmaceutical and medical supplies for Middle Eastern Clients, as well as bulk orders for US clients.
  • Research, review and submit requisitions.
  • Reviewed bid proposals and negotiated contracts within budgetary limitations and scope of authority.
  • Locate vendors for supply of materials, equipment or supplies, and negotiate with them in order to determine product availability and terms of sale.
  • Pedigree Compliance
  • Verified that delivery schedules met project deadlines.
  • Answered customers' questions about products, prices, availability and credit terms.
  • Maintained customer records, using automated systems.
  • Gained customer loyalty by providing exceptional follow-up support and addressing inquiries promptly.
  • Implemented efficient time management strategies that allowed for optimal coverage of assigned territory while maintaining a healthy work-life balance.

Purchasing Expeditor

Royspec Purchasing Services
09.2004 - 01.2008
  • Processed and researched requisitions sent form the end user King Faisal Specialist Hospital & Research Center into Purchase orders.
  • Expedite delivery of orders with suppliers/vendors
  • Examined documents, materials, and products and monitored work processes to assess completeness, accuracy and conformance to standards and specifications.
  • Conferred with department supervisors or other personnel to assess progress and discuss needed changes.
  • Provided documentation and information to account for delays, difficulties and changes to cost estimates.
  • Provided efficient and courteous service to customers at all times.
  • Demonstrated ability to manage multiple tasks while remaining adaptable and flexible.

Education

High School Diploma -

Kenwood Sr High School
Baltimore, MD
06.1996

Skills

  • Administrative support expertise
  • Effective listening skills
  • Professional communication
  • Effective organizational abilities
  • Telephone system management
  • Inventory management
  • Customer service
  • Order processing
  • Financial record reconciliation
  • Financial account auditing
  • Payroll processing
  • Monthly reconciliation processes
  • Requisition Procurement
  • Telephone reception

Timeline

Administrative Technician

Boise Cascade BMD
02.2014 - 11.2022

Pharmaceutical Sales Representative

Premium Health Services
12.2009 - 12.2011

Purchasing Expeditor

Royspec Purchasing Services
09.2004 - 01.2008

High School Diploma -

Kenwood Sr High School

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Regina Gray