Regina F. Rapelyea
Fredericksburg
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment. Executive Assistant with diverse background in business management. Facilitates multiple projects simultaneously. Considered valuable, punctual employee with outstanding calendaring and [Skill] talents. Meticulous Executive Assistant experienced in coordinating key activities for company leaders. Orchestrates travel arrangements, coordinates meetings and manages records. Versed in cross-cultural business environments.
Overview
53
53
years of professional experience
Work History
Senior Executive Administrative Manager/Executive Assistant
Booz Allen Hamilton
McLean
06.2003 - Current
- Supported Director of Contract Strategy Enterprise group by managing FEDSIM proposal processes.
- Oversaw acquisition, financial, and project management services throughout entire acquisition life cycle.
- Scheduled proposal calendar for White Paper, Green, Pink, and Red Team submissions.
- Managed daily calendars and reconciled monthly purchases and expenses efficiently.
- Coordinated internal and external meetings/events through Microsoft tools.
- Maintained daily activity flow, including time and expense reports, reconciliation, and correspondence.
- Resolved quality assurance issues while managing national and international client billing.
- Supervised Administrative Executive Assistants, providing guidance, training, and mentorship.
Senior Executive Assistant
PricewaterhouseCoopers Falls Church
Falls Church
08.1990 - 10.2002
- For the Managing Consulting Group and staff of six Senior partners in CIP, ICE, SAP, Energy and Financial Services for IT, Human Resources and PeopleSoft, and Supply Chain Management
- I have performed Internet=based research of organizations and programs for internal and external use, Dow Jones reporting, and National and International News highlights of corporate interest
- In addition to maintaining the daily flow of activities such as time and expenses reports, reconciliation reports, travel, everyday correspondence, meeting and conference planning operations, I'm proficient in Microsoft Office (Excel, Word, PowerPoint, and Microsoft Outlook and Lotus Notes)
- Resolve quality assurance issues and manage the MCS department's national and international client billing and internal billing
- Generated revenue collection and billing reports assisted on particular projects and proposals
- Responsibilities also include supervising the Administrative Executive Assistants, providing work guidance, training, and counseling
- Conducted monthly staff meetings, appraising performance, coaching, promoting the need for practical communication skills, time management, establishing goals, setting priorities, problem-solving, and creating win-win situations
- Maintaining time, vacation, and sick leave reports, understanding staff's expectations, and maintaining a motivational work environment.
Legal Assistant
Hyatt Legal Services
Alexandria
01.1982 - 01.1989
- Responsibilities included preparation of wills, codicils, bills of complaints, separation agreements, bankruptcies, deeds, and a wide variety of legal correspondence and documentation
- She was worked as a liaison with Commissioner's court clerks and court reporting agencies.
Meetings Coordinator
American Society for Personnel
Alexandria
01.1979 - 01.1982
- Meetings and Conference Planning
- Supervised and coordinated annual and regional conferences and the Board of Directors' past and present meetings
- Arranged banquet facilities, meeting rooms, selection of menus, audiovisuals requirements, and agendas
- Managed conference registration, air and ground transportation
- Worked as liaison with local and national chapters in coordinating seminar programs and workshops, conducting follow-up mailings, distributing seminar and program brochures and materials.
Administrative Assistant
Kaiser Hospital
Sacramento
01.1976 - 01.1979
- The Director of Nursing Services and Clinical staff
- Coordinated and organized hospital staffing
- Worked as liaison with nursing registers and on-call personnel
- Responsibilities included preparing and editing job postings and descriptions, interfacing with outside employment agencies, and scheduling interviews
- Responded to employment inquiries and assisted in classified advertisement campaigns.
United States Air Force
01.1973 - 01.1976
- While on Active Duty in the US Air Force, I was assigned to the Base Commander (Strategic Air Command) as an administrative secretary, working in the Management Analysis and Budget Department of Corporate Finance
- Maintained documentation and publication files and BAQ records
- Prepared quarterly/annual cost analysis and statistical reports
- I was also an Honor Guard who performed ceremonial duties and activities.
Education
Computer Science Certificate -
Strayer College
01.1985
B.S - Philosophy Univ. International Studies
01.1988
ASL Amer. Sign Language Gallaudet University
01.2004
Skills
- MicroSoft
- Professional and mature
- Strong problem solver
- Administrative support specialist
- Meeting planning
- Travel administration
- Invoice processing
- Appointment setting
- Customer service-oriented
- Understands grammar
Additional Information
- Secret Security Clearance
- Sign Language Conversational
Affiliations
- Genealogy
- Gardening
- Meditation
Timeline
Senior Executive Administrative Manager/Executive Assistant
Booz Allen Hamilton
06.2003 - Current
Senior Executive Assistant
PricewaterhouseCoopers Falls Church
08.1990 - 10.2002
Legal Assistant
Hyatt Legal Services
01.1982 - 01.1989
Meetings Coordinator
American Society for Personnel
01.1979 - 01.1982
Administrative Assistant
Kaiser Hospital
01.1976 - 01.1979
United States Air Force
01.1973 - 01.1976
Computer Science Certificate -
Strayer College
B.S - Philosophy Univ. International Studies
ASL Amer. Sign Language Gallaudet University
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