Summary
Overview
Work History
Education
Skills
Timeline
Generic

Shadae Cansler

Alexandria

Summary

Detail-oriented and proactive Administrative and Program Support Specialist with over 5 years of experience streamlining office operations and supporting program initiatives across diverse sectors. Adept at managing calendars, coordinating logistics, preparing reports, and maintaining confidential records. Skilled in cross-functional collaboration and process improvement. Proficient in Microsoft Office Suite, project management tools, and CRM systems. Committed to enhancing team efficiency and delivering high-quality administrative support that drives program success.


Overview

2026
2026
years of professional experience

Work History

Administrative Assistant

Kaiva Tech
2024 - Current
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Ensured accurate record-keeping with diligent data entry and database management for vital company information.
  • Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
  • Monitored office supplies inventory, ensuring availability of essential items without overstocking.
  • Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
  • Opened and properly distributed incoming mail to promote quicker response to client inquiries.

Program Specialist GS 7

National Institutes of Health/Office of AIDS Research (NIH/OAR)
01.2020 - 01.2022
  • Review incoming correspondence through the Electronic Document Management System (eFLOW) which is
  • Electronically routed to all ICs and OD offices routed from the NIH Executive Secretariat (ES) to and or through
  • The Congressional Offices
  • Formats funding requests; prepares purchase requisitions/acquisitions for agents and vendors, and prepares
  • Memorandums for staff
  • Distributes company equipment (laptops, cellular phones) to employees for travel purposes
  • Provides technical assistance by processing support calls, mapping PC's to the network printers, and install on of
  • Software

Inventory Specialist

Ourisman Ford/Lincoln
01.2018 - 01.2020
  • Conducted monthly cycle counts of physical inventory and managed inventory level and accuracy.
  • Maintained a clean and well-organized work environment, promoting safety and efficiency among team members.
  • Trained new employees on proper procedures, boosting their ability to contribute effectively as part of the team.
  • Optimized storage layouts by analyzing space usage patterns, leading to increased capacity without additional expense or construction requirements.
  • Assessing and preparing inventory for shipping or delivery
  • Performed data entry and completed proper paperwork.
  • Collaborated with team members to ensure timely completion of daily tasks, increasing overall productivity.

Program and Technology Specialist GS 9-5

National Science Foundation (NSF)
01.2022 - 2024
  • Assist program managers by personally handling the technician work associated with a research grant program
  • Process grant awards, declinations and withdrawals, e.g., review, verify, monitor and track proposal activities
  • Examine budgets for adjustments; coordinate panel meetings; maintain grant files; generate computerized reports;
  • Perform data entry; assist callers; prepare travel documents; and prepare word-processing assignments.
  • Supervise and administer logistics and administrative support for high profile programs Including:
  • National Medal of Science and Science and Technology Centers (NMS), Committee on Equal
  • Opportunities in Science and Technology (CEOSE), Early Presidential Awards for Scientist and Engineers
  • (PECASE), Academic Research Infrastructure (ARI), Cyber-enabled Discovery and Innovation (CDI)

Education

Some College -

Northern Virginia Community College
Alexandria, VA
01-2024

High School Diploma -

Mount Vernon High School
06-2018

Skills

  • Data entry
  • Verbal communication
  • File management
  • Document preparation
  • Scheduling appointments
  • Customer engagement
  • Spreadsheet development
  • Documentation management
  • Follow-up skills
  • Data management

Timeline

Program and Technology Specialist GS 9-5

National Science Foundation (NSF)
01.2022 - 2024

Program Specialist GS 7

National Institutes of Health/Office of AIDS Research (NIH/OAR)
01.2020 - 01.2022

Inventory Specialist

Ourisman Ford/Lincoln
01.2018 - 01.2020

Administrative Assistant

Kaiva Tech
2024 - Current

Some College -

Northern Virginia Community College

High School Diploma -

Mount Vernon High School
Shadae Cansler