Shana Pettit
Bridgewater
Summary
Dynamic Operations Coordinator with a proven track record at James Madison University, excelling in managing complex office operations and facilitating seamless faculty recruitment. Recognized for exceptional organizational skills and a detail-oriented approach, I ensure compliance and maintain confidentiality while delivering outstanding customer service and effective communication.
Overview
2
2
years of professional experience
Work History
Operations Coordinator, Assistant to Director
James Madison University/ School of Nursing
Harrisonburg
01.2023 - Current
- Serve as executive assistant to the Director. Supervise and manage the operation of the office. Manage the Director's calendar. Coordinate Director travel as requested. Make all reservations as requested.Collect and distribute confidential material relating to faculty evaluations, tenure and promotion. Screen visitors and telephone calls for the Director. Provide secretarial duties
- Serve as the primary coordination point for new faculty and staff recruiting searches and hiring. Maintain knowledge of search and hiring policies and procedures to ensure compliance with EEO and other regulations. Monitor applications received on Job Link, copy and distribute to search committee as requested, and ensure timely completion of appropriate forms. Make logistical arrangements for interviewing candidates.
- Manage the office of the Director. Prioritize and coordinate all appointments. Brief Director on incoming materials and telephone calls. Compose and edit correspondence. Independently respond to routine inquiries. Serve as a liaison between Director and faculty. Attend faculty meetings, take notes and prepare minutes. Coordinate events, including convocation. Maintains schedule of Director conference room. Assist with obtaining signature.
- Provide assistance with oversight of departmental processes. Maintain and assist with departmental reports, records and files. Oversee and maintain school of nursing SharePoint system and site. Keep school calendar.
Coordinate staff calendar and assist Director with time-off requests.
Communicate with creative services for website updates. Oversee phone and contact distribution lists. Oversee departmental mail and email and distribute appropriately. Send thank-you notes for donations and gifts to donors. Assist with walk-in traffic as needed. - Organize and oversee graduation events or other events as needed.
Maintain clinical contracts. Work with clinical coordinators to ensure contracts are up to date.
Supports the school in serving its various publics.
Provide GA scheduling, timesheets, orientation and oversight.
Education
High School Diploma -
Waynesboro High School
Waynesboro06-1995
Skills
- Self-directed, and able to complete multiple projects with limited supervision
- Exceptional organizational skills, and the ability to be flexible
- Exceptional oral and written communication skills
- Detail-oriented and able to work with a high degree of accuracy
- Professional demeanor, confidentiality, and exceptional customer service skills
References
References available upon request.
Timeline
Operations Coordinator, Assistant to Director
James Madison University/ School of Nursing
01.2023 - Current
High School Diploma -
Waynesboro High School
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