Sherese Whitfield
Virginia Beach
Summary
Over 15 years of managerial and 30 years of administrative experience at AHP Construction, LLC (formerly Armada Hoffler Construction Company). Managed up to 14 Project Management Assistants (PMAs) in two office locations and assigned to jobsites. Project Executive Administrative role in construction organizations for two Project Executives with responsibilities consisting of providing contract compliance reports, involved in coordinating PMA assignments to compatible project teams, legal correspondence, timesheets. Maintains mature and professional judgment in various situations, adhering to confidentiality, fast-paced environments, confident decision-making skills, assist employees with troubleshooting matters (database maintenance, printing issues), contract compliance, financial reconciliation, processing classified/unclassified documents, document control, research, auditing reports, Strong leadership skills. Strong work ethic.
Overview
30
30
years of professional experience
Work History
Office Manager
AHP Construction, LLC
11.2025 - Current
- Coordinated office relocation of our construction department
- Negotiate pricing and set up new accounts for new company with vendors/suppliers (office supplies, DocuSign and UPS account, reprographic companies, document management companies)
- Responsible for office set up and position of furniture in each office, ordering supplies and pick-up.
- Responsible for the purchase of coffee supply and office snacks and set up each morning, and pick-up.
- Handled communication with the property manager for leased office space, addressing air control, key fob issues, and maintenance matters.
- Assigned key fobs and security cards to employees, facilitating secure access to the office.
- Assist Human Resources with notifications to employees regarding changes to company processes regarding timesheets.
- Organize employee luncheons and after work socials, emails to employees for contributions due to employee or family loss, arrange all food deliveries and flowers.
- Notify Partners of employee anniversaries, birthdays, disgruntled employees.
- Formerly Armada Hoffler Construction Company
Project Executive Assistant to Sr. Vice President and Project Executive
AHP Construction, LLC
11.2009 - 07.2023
- Generated Monthly Compliance Reports
- Drafted correspondence to owners, architects, and subcontractors regarding default agreements and litigation matters.
- Generated expense reports for direct managers
- Processed timesheets in Keystyle for direct managers
- Created PMA Staffing Assignment Logs for coordination
- Provided recommendations on bonuses and annual raises for PMAs based on performance evaluations
- Provided input to managers of PMAs and other team members that work well with one another
- Formerly Armada Hoffler Construction Company
Sr. Project Management Assistant
AHP Construction, LLC
04.2008 - 07.2023
- Supervised PMAs -April 2008 - July 2023 in Virginia Beach and MD office and jobsites in Charlottesville, VA, and Georgia jobsites
- Trained PMAs on company procedures, including insurance requirements, Vista compliance requirements, team building luncheons, follow-up emails, timesheet and PTO request approvals, evaluation meetings, project assignments, team building events, and personnel matters.
- Covered PMA duties during absences due to PTO, leave, or dismissal.
- With approval from my Project Executives, was consistently assigned 1 to 2 projects to provide PMA assistance
- Created amendments to subcontract agreements as requested.
- Maintained a construction project listing in Excel to track current projects and provided a separate tab for completed projects.
- A Vista Super User – resolved support tickets to assist project teams with setting up new job numbers, un-interfacing approved or potential change orders, importing budget import data sheets in Vista.
- Tradetapp Program – email invitations via Tradetapp to subcontractors to qualify with our company, request and review submitted qualifications before submitting to Vice President for approval
- Reviewed and approved all insurance certificates for subcontractors and vendors to ensure compliance since 2021.
- DocuSign administrator – creates signing groups for all construction projects awarded, transfer envelopes to others to complete compliance process.
Project Management Assistant
AHP Construction, LLC
11.1995 - 04.2008
- Supported project team by performing PMA duties for awarded contracts from start-up to project closeout.
- Created, tracked, and processed Subcontracts, Purchase Orders, Work Orders, Equipment Rental Agreements, and Consultant Services Agreements using Viewpoint/Vista
- Created, tracked, and processed Owner and Subcontractor change orders using Viewpoint/Vista
- Submitted monthly Owner Pay Applications
- Verified subcontractor qualification packages
- Reviewed Subcontractor Certificates of Insurance to ensure compliance with Armada Hoffler’s contractual requirements
- Processed and uploaded project drawings using Autodesk for subcontractor access and download
- Updated and maintained current Drawing Log on Autodesk
- Daily use of DocuSign to forward contracts, change orders, closeout documents, and miscellaneous documents for signature.
- Create Start Up Agenda Meeting Minutes
- Here is a list of some projects that I have provided PMA assistance: VA Beach Westin Hotel and Residences, Armada Hoffler Office Tower and Parking Garage, Town Bank, Cosmopolitan Renovations, Zeiders Dream Theater, Cheesecake Factory, Ruth’s Chris Steakhouse, Trader Joe’s, Golf Galaxy, Hampton University Museum renovations and various dormitories.
- Assisted project management administration by volunteering on two jobsites in 2001 and 2006 to ensure adequate support.
- Contributed to the Preconstruction department by volunteering in 2000 to help meet staffing requirements and facilitate project efforts.
- Formerly Armada Hoffler Construction Company
Education
High School Diploma -
Walton High School
Bronx, New York09-1985
Skills
- Microsoft Office 365 and Teams
- Autodesk and Bluebeam
- Paylocity and Viewpoint/Vista
- Adobe Acrobat
- DocuSign
- SharePoint
- Keystyle
- TradeTapp Program
- Leadership and Conflict Resolution
- Effective Communication Skills
- Compliance Reporting
- Office Administration
- Document Management
Position Held
- Office Manager
- Sr. Project Management Assistant
- Project Management Assistant
- Project Executive Assistant
- Preconstruction Assistant
Timeline
Office Manager
AHP Construction, LLC
11.2025 - Current
Project Executive Assistant to Sr. Vice President and Project Executive
AHP Construction, LLC
11.2009 - 07.2023
Sr. Project Management Assistant
AHP Construction, LLC
04.2008 - 07.2023
Project Management Assistant
AHP Construction, LLC
11.1995 - 04.2008
High School Diploma -
Walton High School