Shokhan Jalal
NEWPORT NEWS
Summary
Results-driven professional with a robust background in contract administration and corporate accounting. Demonstrates strong accuracy while resolving billing discrepancies and streamlining invoicing processes, ensuring timely and compliant financial reporting. Detail-oriented professional specializing in financial accounting and contract compliance. Analyzes data to resolve billing issues, manages project timelines, and fosters relationships with stakeholders, ensuring accurate and efficient financial operations. Open and positive communicator with calm and level-headed approach to managing routine needs and meeting special challenges. Experienced Senior Associate with analytical and flexible approach to solving problems. Decisive leader driven to optimize processes and streamline operations for team efficiency.
Overview
16
16
years of professional experience
Work History
Senior Associate
Guidehouse Inc.
04.2023 - Current
- Working closely with project managers, finance teams, and government representatives to resolve billing issues and ensure smooth operations.
- Identifying and resolving billing discrepancies, reconciling billed amounts with contract values, and ensuring accurate accounting.
- Tracking outstanding payments, following up on overdue invoices, and maintaining detailed records for financial reporting.
- Contract management tasks including review, setup, and participation in kick off meetings.
- Enter contract modifications in the company’s ERP systems and setup contracts that adhere to company revenue and billing requirements.
- Invoicing customers, based on contract terms (e.g., Cost-Plus, Fixed-Price, Time & Materials) and ensuring they are submitted through appropriate channels like WAWF, IPP, CMS, ensuring timely accurate processing of invoices in compliance with billing processes and procedures, government regulations, and customer guidelines.
- Creating accurate invoices.
- Research and resolves invoicing issues, ensures daily cash receipts and bank transactions are recorded, and analyzes and reports on Days Sales Outstanding (DSO).
- Analyzed client data to identify trends and recommend actionable insights.
- Collaborated with cross-functional teams to drive innovative solutions for clients.
- Managed project timelines and ensured alignment with client expectations and needs.
- Managed team resources, including assigning tasks, monitoring progress, and ensuring deadlines were met.
- Analyzed data and created reports for senior management.
Account Payable Specialist
Blueforce Inc.
07.2022 - 04.2023
- Receiving, verifying, and coding invoices for entry into the accounting system.
- Preparing and making timely payments to vendors and suppliers.
- Building and maintaining relationships with vendors, addressing inquiries, and resolving discrepancies.
- Maintaining accurate and organized records of all accounts payable transactions.
- Reconciling accounts payable reports and bank statements to ensure accuracy.
- Processing and reviewing employee expense reports in Costpoint.
- Assisting in the preparation of financial statements and reports related to accounts payable.
- Ensuring all accounts payable activities comply with company policies and procedures.
Billing Specialist and Account Receivable Coordinator
Blueforce Inc.
12.2019 - 04.2023
- Prepares timely monthly billing vouchers and submits to WAWF and other Governmental websites (MPO, IIP, Deloitte).
- Maintain bookkeeping databases and spreadsheets, updating information as needed.
- Monitors A/R Aging and performs collection actions on aged invoices.
- Performs certain G/L account reconciliations and follows through with corrective actions with AP.
- Assist in month-end and year-end closing processes and audit preparations.
- Provides backup documents for billings (PR's, expense reports and credit card receipts, etc.).
- Collect payment from customers and accurately record it into the system.
- Understanding of revenue, billed and unbilled A/R.
- Understanding the Contracts Billing Process for Government Contracts.
- Performing and collecting data for the Contracting Department for contract closeouts, working closely with other members related to the Closeout.
- Reconciles and prepares weekly reporting for AR and projected cash flows.
- Tracking the funding cost on the Government Contracts and coordinating with Contracting for requesting new Mod and amendment when required.
- Setting up the Billing format for the customer for each new contract in the Costpoint.
- Investigated incorrect billings and processed refunds as necessary.
- Worked closely with patients to discuss payment arrangements when needed.
- Monitored accounts receivable activity to ensure timely payment of invoices.
- Reconciled daily cash receipts with total deposits on bank statement.
- Collected, posted and managed patient account payments.
- Executed account updates and noted account information in company data systems.
- Monitored past due accounts and pursued collections on outstanding invoices.
- Reconciled codes against services rendered.
- Maintained accounting ledgers by verifying and posting account transactions.
- Provided prompt and accurate services through knowledge of government regulations, health benefits and healthcare terminology.
- Charged expenses to accounts and cost centers by analyzing invoice and expense reports.
- Computed credit terms, discounts and shipment charges for goods or services to complete billing documents.
- Reviewed purchase orders, sales tickets and charge slips to compute fees or charges due.
Buyer/ Supply Chain Management Administrator
Perfect Commerce Inc.
05.2019 - 12.2019
- Process purchasing requisitions from the managers in the field and turn those requisitions into purchase orders.
- Creating purchase order tracking systems, alerting management when orders have filled and invoices from vendors have been issued.
- Answering vendor questions and providing them with additional order documentation as needed.
- Managing the ship status on each Order and confirming ship date on each order with Supplier.
- Updating Customer Website with ship confirmation.
- Checking invoices that will receive from supplier and turning into AP for processing and Payment.
- Negotiation of the Pricing and receiving Quote from our Supplier, sending Pricing to out the proposal to our vendor for Review and approval of Pricing before computing with the PO.
- Ensure that items ordered delivered to the Customer in a timely manner.
Accounting Assistant
Riverside Health System
08.2018 - 03.2019
- Provide administrative support to accountants, typing, filing, handling mail and basic bookkeeping.
- Prepare, deposit, and record all gift receipts for organization on a daily basis.
- Process and ensure all bank transfers for transactions processed on a timely basis.
- Help Accounting in terms of Printing and mailing out all the gift receipt letters to the Donors.
- Preparing and keeping a copy of gift backup package for the gift processor for Posting.
- Help the Accountant in the end Month Close Report.
- Contract
Data Entry Analyst
Liberty Source PBC
08.2017 - 02.2018
- Analyzing financial statements and allocating the result of the analyzing into the different funds reporting system.
- Assist in deep dive research on institutions and individuals to map, Bloomberg internal entity or bio databases.
- Managed data entry processes for various client projects.
- Reviewed and verified data for accuracy and consistency.
- Collaborated with team members to optimize workflow efficiency.
- Assisted in training new staff on data entry procedures.
- Implemented quality control measures for data integrity.
- Conducted regular audits of data entries to ensure compliance.
- Maintained confidentiality of all sensitive information accessed during the course of work.
- Created reports, forms, presentations, and other documents using MS Office Suite applications.
- Prepared summaries or reports based on collected data for management review.
- Performed data entry into multiple databases and spreadsheets accurately and efficiently.
- Verified accuracy of data entry by comparing source documents to entered information.
- Ensured compliance with applicable laws regarding privacy, storage, and access to confidential records.
- Analyzed large amounts of raw statistical information from different sources.
Deputy Commercial Manager
Kelkan Contracting Limited
07.2014 - 06.2017
- Attend meetings with clients to ensure commercial questions will be answered accurately and in a timely manner.
- Receive and answer all requests for prices from camps and construction in a timely manner.
- Check commercial parts of contracts with the billing/ finance department.
- Collaborate with client management team to negotiate new contracts.
- Ensure all financial aspects and impact of contract are clear to all parties.
- Help and manage the expenditure of yearly budget across the fiscal year.
- Coordinate with the business development manager on new business contracts.
- SERVICE Company that contracting All International Oil & GAS Sector in IRAQ -KRG
- Managed project budgets and ensured compliance with financial guidelines.
- Collaborated with cross-functional teams to align project goals and strategies.
- Developed and implemented procurement strategies for efficient resource acquisition.
- Negotiated contracts with suppliers to secure favorable terms and conditions.
- Oversaw contract administration, ensuring adherence to legal and regulatory standards.
- Conducted market analysis to inform strategic planning and decision-making processes.
- Managed customer relationships to ensure satisfaction with services provided.
- Coordinated activities between various departments to ensure timely completion of projects.
- Delivered insights for customers and markets and determined whether existing products met needs.
- Developed strategies for cost savings initiatives while maintaining quality standards.
- Created reports summarizing sales data and customer feedback information.
- Interpreted and analyzed financial and market data and presented commercial insight to leadership teams.
- Analyzed financial statements to identify trends in revenue growth or cost reduction opportunities.
- Developed strategies for successful bidding on commercial projects.
- Reviewed, analyzed and negotiated contracts to ensure that all terms and conditions met the company's objectives.
- Supported local sales teams with customer meetings and account plans based on strategies.
- Monitored subcontracting processes for protection of business ideals.
Accounts Receivable/ Payable Clerk
Kelkan Contracting Limited
10.2011 - 12.2014
- Prepares work to be accomplished by gathering and sorting documents and related information.
- Pay invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment.
- Obtains revenue by verifying transaction information; computing charges and refunds; preparing and mailing invoices; identifying delinquent accounts and insufficient payments.
- Collects revenue by reminding delinquent accounts, notifying customers of insufficient payments.
- Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
- Maintain accounting ledgers by posting account transactions.
- Verifies accounts by reconciling statements and transactions.
- Keep track of credits owed to the company and ensure all credits are properly applied to vendor payments.
- Reconcile the payable reports each month to confirm that all amounts paid were accurate.
Camp Operation Coordinator Services
Kelkan Contracting Limited
09.2010 - 12.2014
- Following up all the Camp Operation services with Camp Operations Manager and Camp Coordinators, in term of all camp services like (Catering, Water Supply, fuel supply, Payroll, Camp management personal services and etc……. ) , making sure all the service required is up to the standard that was expected by the Client.
Commercial Coordinator
Kelkan Contracting Limited
01.2013 - 01.2014
- Preparing planning reports for the commercial manager.
- Reviewing Proposal and Commercial Prices according to the scope of work.
- Arranging internal and external meetings to discuss the Proposal Commercial Part.
- Managed vendor relationships and negotiated contracts for materials and services.
- Conducted site visits to monitor progress and address potential issues proactively.
- Collaborated with cross-functional teams to streamline operational processes effectively.
- Put together project documentation and submittal packages.
- Assisted in developing marketing strategies for new products or services offered by the company.
- Conducted market research to identify new opportunities for growth within the industry.
- Paid bills and reviewed project progress.
- Coordinated project schedules and resource allocation for construction activities.
- Drafted proposals outlining terms of service agreements between the company and its customers.
- Maintained a database of existing suppliers and their pricing structures.
- Tracked shipments from suppliers and updated relevant personnel regarding arrival dates.
- Resolved disputes between customers and suppliers concerning quality assurance issues.
- Reviewed customer orders against inventory levels and placed purchase orders accordingly.
Office Administrator Coordinator
Kelkan Contracting Limited
07.2011 - 09.2013
- Admin coordinator for Kelkan with Global geophysical seismic. (Seismic camp for 250 local and international staff) including the process of preparing all related documents and Payroll for the Whole camp staff.
- Admin coordinator for Kelkan with Western Zagros Oil international Company for EPF (Early production Facilities) & Drilling Camps.
- Admin coordinator for Kelkan with Asia oil seismic Company.
- Assisted in preparing reports and presentations for management review.
- Managed scheduling and logistics for meetings and events.
- Communicated effectively with clients, vendors, and team members daily.
- Implemented office policies to improve efficiency and workflow.
- Supported bookkeeping tasks by processing invoices and tracking expenses.
- Trained new staff on office procedures and software applications.
- Prepared documents such as reports, presentations, agendas, and correspondence.
- Processed expense reports for reimbursement purposes.
- Reviewed documents for accuracy prior to submission or distribution.
- Scheduled meetings and appointments for the office staff.
- Maintained a filing system for all company documents including contracts, reports and correspondence.
- Reviewed documents and obtained additional information to complete accurate paperwork and avoid delays.
- Collaborated with administrative support to oversee calendars and prioritize meetings and appointments.
- Managed service agreements and purchase orders to drive budget performance and meet schedule requirements.
- Resolved customer complaints or answered customers' questions.
- Guided employees in handling difficult or complex problems.
- Interpreted and explained work procedures and policies to brief staff.
- Recommended solutions related to staffing issues and proposed procedural changes to managers.
Education
MSACC - Accounting with concentration in Corporate Accounting
Strayer University
04-2026
CSC - Accounting Certificate
Thomas Nelson Community College
01-2023
BSc - Computer Science
University of Suleiman
01-2009
Skills
- Microsoft Excel
- Team collaboration
- Customer invoicing
- Vendor relationships
- Contract management
- Financial reporting
- Billing accuracy
- Project management
- Data analysis
- Bookkeeping
- Financial management
- Account reconciliation
- Project coordination
- Reliable and punctual
- MS office
- Cross-functional teamwork
- Preparing reports
- Customer service
- Attention to detail
- Time management
- Flexible schedule
- Decision-making
- Task prioritization
- Problem-solving
- Data collection and analysis
- Multitasking and organization
- Collaborative teamwork
Languages
Mother language, Exceptionally good, Exceptionally good
Program Experience
- Microsoft Office System
- Financial accounting system software such as QuickBooks
- DELTEKCP – Costpoint System for Government contracts
- Blackbaud Raiser’s Edge NXT
- Integrify
Professional Background
A confident and results-driven professional with a developed background in contract administration and financial corporate accounting systems and current related computer software programs. With an excellent record of strong accuracy, detail-oriented and thorough. Adept at handling multiple projects well and completely under high-pressure and on tight deadlines.
Timeline
Senior Associate
Guidehouse Inc.
04.2023 - Current
Account Payable Specialist
Blueforce Inc.
07.2022 - 04.2023
Billing Specialist and Account Receivable Coordinator
Blueforce Inc.
12.2019 - 04.2023
Buyer/ Supply Chain Management Administrator
Perfect Commerce Inc.
05.2019 - 12.2019
Accounting Assistant
Riverside Health System
08.2018 - 03.2019
Data Entry Analyst
Liberty Source PBC
08.2017 - 02.2018
Deputy Commercial Manager
Kelkan Contracting Limited
07.2014 - 06.2017
Commercial Coordinator
Kelkan Contracting Limited
01.2013 - 01.2014
Accounts Receivable/ Payable Clerk
Kelkan Contracting Limited
10.2011 - 12.2014
Office Administrator Coordinator
Kelkan Contracting Limited
07.2011 - 09.2013
Camp Operation Coordinator Services
Kelkan Contracting Limited
09.2010 - 12.2014
MSACC - Accounting with concentration in Corporate Accounting
Strayer University
CSC - Accounting Certificate
Thomas Nelson Community College
BSc - Computer Science
University of Suleiman