Sophia Hamidy

Grants Finance Specialist

National Endowment for Democracy

05.2021 - Current

Processed and Reviewed 30-50 Grant Payments a day: Ensured timely and accurate disbursement of funds while reviewing each payment for compliance with grant agreements and financial regulations
Managed Grant Database (Salesforce) Systems: Maintained and updated the grants database to ensure data accuracy, compliance tracking, and streamlined reporting
Coordinated Payment Distribution: Executed grant disbursements (Wire transfers and ACH payments) efficiently using advanced banking systems, ensuring smooth transactions and adherence to protocols
Daily Use of Microsoft Dynamics NAV (Sylogist): Utilized NAV to manage grant transactions and financial data with precision and accuracy
Utilized NAV for vendor setup, purchase invoice creation, general ledgers, and journal entry processing, ensuring data accuracy and efficiency
Prepared and posted monthly journal entries to ensure all business transactions are accurately recorded in compliance with accounting standards
Played a key role in migrating NAV to a cloud-based system (Sylogist), improving accessibility and workflow automation
Accounts Payable & Accounts Receivable Coordination: Collaborated with the AP and AR teams to efficiently process payments, reconcile accounts, and ensure accurate financial reporting
Provided occasional assistance for AP in processing purchase orders
Assisted AR team with bank reconciliations as needed
Data Analytics and Reporting Expertise: Used Microsoft Power BI to organize grant-related data for reporting and decision-making purposes
Banking Partnership Coordination: Established and maintained professional communication with banking partners to facilitate seamless financial operations and resolve compliance-related issues
Identified and addressed banking compliance issues, collaborating with internal teams and financial institutions to ensure regulatory alignment
Prepared and submitted responses to requests and requirements of banking partners.
Process Improvement Initiatives: Identified and implemented improvements for enhancing payment and database workflows to increase efficiency and reduce errors
Onboarded New Banking Partners: Played a key role in integrating two new banking partners into the organization, optimizing processes and improving payment infrastructure
Audit Support: Assisted in preparing documentation and ensuring adherence to internal and external audit requirements
Maintained accurate and well-organized records of all transactions, invoices, and payments to support financial transparency and compliance
Internal Financial Support: Responded to internal inquiries about payment statuses, invoice discrepancies, and other financial transactions to ensure smooth operations
Process Documentation & Compliance: Developed and documented 7 Standard Operating Procedures (SOPs) and business policies to maintain and improve internal controls and compliance
Cross-Functional Collaboration: Collaborated with cross-functional teams to align financial operations with overall department goals and objectives
Engaged in weekly leadership meetings with the Grants team to facilitate seamless payment processing, provide updates on payment statuses, and proactively address any issues to ensure compliance and efficiency
Worked closely with the Grants Resource Center team to manage financial data, improve reporting accuracy, and optimize system integrations
Presentations for Internal Teams: Designed and delivered two detailed presentations for internal teams, outlining the payment process, key review criteria, and expected processing timelines to enhance clarity and streamline operations
Employee Training & Mentorship: Trained and mentored two temporary employees, providing guidance on financial systems, processes, and compliance requirements

Administrative Assistant

Smartphone Depot

04.2019 - 04.2021

Manage 300+ inventory
POS management
In charge of payroll processing
Data entry
Supported the sales and accounting departments by creating ongoing reports and spreadsheets
Managed employees by assigning work and creating deadlines

Deposit Operations Specialist

Northwest Federal Credit Union

10.2018 - 03.2019

Supported two financial departments: Deposit Operations and ACH Wire Transfer
Used Episys, Synapsys, and Remitplus
Reviewed and analyzed financial reports and log returns
Processed payments
Completed loan adjustments
Data entry
Collected data and developed spreadsheets
Maintained databases in a way that optimized statistical efficiency and quality
Assessed program development and improved organizational effectiveness and efficiency using analytical and evaluative methods
Analyzed data for potential fraud
Administrative work

Financial and Administrative Assistant

Nobel Auto Select

09.2017 - 09.2018

Collected data and developed spreadsheets
Data entry
Analyzed data using statistical techniques and provided ongoing reports
Advised management on business and financial needs

Summary

Overview

Work History

Grants Finance Specialist

Administrative Assistant

Deposit Operations Specialist

Financial and Administrative Assistant

Education

BS - Finance

Skills

Languages

Timeline

Grants Finance Specialist

Administrative Assistant

Deposit Operations Specialist

Financial and Administrative Assistant

BS - Finance

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