Tamala Hayes
Leesburg
Summary
Diligent AP Manager with strong background in managing accounts payable processes and ensuring timely and accurate payments. Proven track record of reducing discrepancies and enhancing efficiency through process improvements. Demonstrated expertise in vendor relations and team leadership.
Overview
18
18
years of professional experience
Work History
Accounts Payable Manager
Akima, LLC
04.2024 - Current
- Managed accurate and timely processing of over 2000 invoices per month.
- Reduced payment discrepancies with thorough invoice review, analysis, and reconciliation efforts
- Streamlined invoice processing for improved efficiency and reduced processing time.
- Managed a team of accounting staff, providing guidance and support to ensure accurate financial reporting.
- Assist in month end and yearly end close process, reconciliations and audit requests
- Identify opportunities for process improvements and efficiency enhancements
Accounts Payable Manager
J&J Maintenance, Inc.
04.2023 - 02.2024
- Managed team of 4 accounts payable clerks, fostering culture of accuracy and timeliness.
- Review and approve invoices, expense reports and credit card charges
- Ensured compliance with internal and external audit requirements through meticulous record keeping.
- Prepare cash flow projections for weekly check-run for multiple sites, currencies and payment methods
- Reached out to vendors and customers to verify information and follow up on client issues.
- Prepare and approve AP re-class entries as necessary for month end closing
Accounts Payable Manager
Xator Corporation
02.2022 - 02.2023
- Managed and mentored a team of 4 accounts payable specialists
- Analyzed expense reports and other invoices for accuracy and eligibility for payment
- Reconciled accounts payable total and general ledger with other applicable records (e.g., subsidiary vendors ledger)
- Managed and assigned credit cards to eligible employees
- Facilitated correct and timely entry of daily cash and payroll entries
- Ensured proper record keeping of purchases for use in tax preparation and periodic audits
- Partnered with finance team to complete month-end accruals and account reconciliations.
Promoted to Accounts Payable Manager
K12, Inc.
07.2018 - 02.2022
- Streamlined invoice processing for improved efficiency and reduced processing time.
- Collaborated closely with procurement on purchase orders to streamline approval processes.
- Managed a staff of 4 AP specialists
- Fostered a positive work environment by promoting open communication, collaboration, and professional growth opportunities for team members.
- Supported audit processes while minimizing errors or discrepancies found during audits.
- Reduced payment discrepancies with thorough invoice review, analysis, and reconciliation efforts.
- Managed accurate and timely processing of over 600 invoices per month.
- Participated implementation of new accounting system to ensure smooth transaction.
- Closely monitored accounts to post timely payments and resolve billing discrepancies.
Accounts Payable Specialist III
K12, Inc.
05.2012 - 07.2018
Accounts Payable Supervisor
Computer Sciences Corporation
04.2011 - 05.2012
- Managed and mentored staff of 11 AP specialists
- Managed monthly closing of Accounts Payable and posting of month end information
- Troubleshot and resolved escalated issues pertaining to vendor disputes, payment discrepancies or delays in a timely manner, maintaining positive relationships with suppliers.
- Provided project assistance to project managers and operations staff; respond to financial questions/concerns to meet business needs
- Promoted a positive team work attitude-trains and evaluate employees to enhance their performance, development and work product
Promoted to Team Lead
Campbell Soup Company
04.2007 - 03.2010
- Monitored daily activities and metrics in SAP for staff of 8
- Devised and implemented processes and procedures to streamline operations.
- Reduced aged payables from 90 to 60 days
- Performed follow up on all parked/blocked invoices
- Ensured compliance with accounting deadlines and SOX compliance
- Established clear performance metrics for the team which helped in tracking progress towards set targets effectively.
Education
Bachelors - Business Administration
Stratford University
Falls Church, VA07.2017
Skills
- Strong Work Ethic
- Time Management
- Handles Pressure
- Leadership
- Multiple ERP systems
- Excel
- Account reconciliation
- Onboarding and training
Timeline
Accounts Payable Manager
Akima, LLC
04.2024 - Current
Accounts Payable Manager
J&J Maintenance, Inc.
04.2023 - 02.2024
Accounts Payable Manager
Xator Corporation
02.2022 - 02.2023
Promoted to Accounts Payable Manager
K12, Inc.
07.2018 - 02.2022
Accounts Payable Specialist III
K12, Inc.
05.2012 - 07.2018
Accounts Payable Supervisor
Computer Sciences Corporation
04.2011 - 05.2012
Promoted to Team Lead
Campbell Soup Company
04.2007 - 03.2010
Bachelors - Business Administration
Stratford University
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