Tiffany Almeida
Midlothian,VA
Summary
Experienced with office management and administrative support, including handling complex schedules and communications. Utilizes organizational skills and attention to detail to enhance operational efficiency. Knowledge of office software and procedures, ensuring smooth and effective administrative functions.
Overview
10
10
years of professional experience
Work History
Administrative Specialist
Planet Networks
07.2023 - Current
- Coordinated travel arrangements for executive staff, ensuring efficient scheduling and cost-effective accommodations.
- Facilitated timely resolution of customer inquiries by streamlining communication channels between departments.
- Managed complex scheduling and calendar coordination for high-level executives, ensuring punctuality and effective time management across the board.
- Established strong rapport with colleagues, fostering effective communication and collaboration among team members.
- Led and collaborated with diverse team seeing over 45 cross-functional projects a month to completion, coordinating with various departments to achieve shared objectives.
- Organized meetings for executives and coordinated availability of conference rooms for participants.
- Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
- Implemented project management techniques to overcome obstacles and increase team productivity.
- Built highly-efficient administrative team through ongoing coaching and professional development opportunities.
- Resolved issues through active listening and open-ended questioning, escalating major problems to manager.
- Oversaw the recruitment process from start to finish, sourcing top talent in alignment with organizational needs.
Production Manager
Dark Butterfly Productions
02.2018 - 05.2023
- Managed multiple projects concurrently, ensuring timely completion and meeting budget constraints.
- Managed internal operational standards and productivity targets.
- Created streamlined production schedules and collaborated with production employees to communicate objectives and goals.
- Determined suitable crew requirements, scheduled employees, and worked with human resources to meet changing production schedules.
- Partnered with leadership on recruiting, hiring and coaching production personnel.
- Managed budgeting and cost control measures for production department, staying within financial targets.
- Created and oversaw production schedules and adjusted as needed to meet deadlines.
Literacy Coordinator
Institute Of Reading Development
03.2015 - 12.2017
- Coordinated efforts with local libraries to expand resources available to students, broadening their exposure to various genres and authors.
- Created customized learning plans for each student based on assessment data, tailoring instruction according to individual strengths and weaknesses.
- Monitored student progress and provided constructive feedback, leading to increased reading comprehension skills among participants.
- Conducted assessments to evaluate student levels of literacy, creating targeted intervention strategies for those struggling with reading comprehension.
- Assessed literacy needs of school by reviewing student data and current curriculum.
- Implemented strategies to increase student recruiting, engagement and retention.
Education
Associate of Science - Cultural Anthropology
University of Texas At Austin
Austin, TXSkills
- Event management
- Calendar management
- Effective agenda development
- Travel logistics management
- Skilled in CRM software usage
- Strategic project planning
- Microsoft office
- Administrative coordination
- Multitasking and time management
- Effective verbal communication
- Confidential document control
Timeline
Administrative Specialist
Planet Networks
07.2023 - Current
Production Manager
Dark Butterfly Productions
02.2018 - 05.2023
Literacy Coordinator
Institute Of Reading Development
03.2015 - 12.2017
Associate of Science - Cultural Anthropology
University of Texas At Austin
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